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Committee Meetings 2023/24

  • 12 September 2023
  • 10 November 2023
  • 26 January 2024
  • 8 March 2024
  • 7 June 2024

Terms of Reference

To be responsible to the Council for oversight of all aspects of the Belfast Campus Development to the point at which the building is deemed completed. The Committee will:

  1. The Committee will receive and consider:
    1. The monthly updated risk register and review of all strategic, operational, construction and other project contingencies.
    2. Financial updates including monthly movements of spend against budget, monthly cashflow and loan drawdown.
    3. All aspects of project programme including quarterly independent assessments and details of all project-related procurement.
    4. Bi-monthly updates from the Senior Project Director and Project Director.
    5. Bi-monthly ‘Communications’ updates from the Head of Communications – Special Projects, and the Director of Community Engagement.
  2. The Committee will consider and approve (within the approved budget);
    1. Contract variations or settlements with the contractor and consultants (subject to consent of the lender when required).
    2. Significant budget variations (within the approved and funded budget).
    3. Levels of delegated authority for the Project Board and Executive team.
  3. Recommend to Resources Committee/Council:
    1. Any overall increase to the project budget.
    2. Any significant changes required to the governance or overall contractual arrangements of the project.
  4. Oversee the work of the project team and provide reassurance to the full Council and funder that all risks are understood and are being managed to ensure project delivery within the agreed programme budget and quality specification.
  5. Receive, on a quarterly basis, reports from the main contractor with the Senior Project Director available to discuss the progress of the project and any significant issues or obstacles to completion.
  6. Provide “for information” reports on the work of the Committee to each meeting of the University Council in a format to be agreed by the Council.
  7. Make appropriate recommendations to Council, and seek its approval, in relation to necessary approaches to achieve practical and financial completion of the wider GBD project.

The Committee will have scheduled bi-monthly meetings along with ad hoc meetings convened as needed to meet the needs of the project.  The frequency of meetings will be reviewed, as appropriate, until financial completion.

These Terms of Reference will be subject to annual review.