University-wide Policies & Procedures
The Office of the University Secretary has responsibility for governance within Ulster University and has broad responsibility for ‘organisation memory’.
The University establishes University-wide strategies, policies and procedures in order to support the University’s vision and core strategic aims promoting consistency, efficiency and effectiveness of operations throughout the University.
The information is provided in each of the categories below provides information on the date that strategies, polices and procedures were introduced, how they were approved, details of equality screening and proposed date for review.
The Office of the University Secretary will maintain this central record which will be regularly updated.
The documents will continue to be maintained on the web-pages of the originating department.
To assist you in creating and maintaining policies within the University please read the Procedures for developing, introducing and reviewing University-wide policies.
Policies
[Other]
Policy for the Governance of Research involving Human Participants
Policy owner: PVC Research & Impact
Equality screened: Yes
Date last reviewed: 09 November 2018
Next review due date: 09 November 2020
A
Guidelines on Acceptable External Sources of Funding for Research
Policy owner: PVC Research & Impact
Method of communication: Website
Equality screened: No
Date last reviewed: 30 November 2018
Next review due date: 30 November 2020
Acceptable Use of Information Technology Code of Practice
Policy owner: Chief Digital and Information Officer
Method of communication: website
Equality screened: No
Date last reviewed: 12 September 2018
Next review due date: 12 September 2019
Admissions Policy Screening Pro forma.pdf
Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016
Admissions Policy
Policy owner: Chief Finance Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 23 October 2014
Next review due date: 01 November 2018
Anti Money Laundering Policy
Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 07 August 2017
Next review due date: 07 August 2018
B
Anti-Bribery Guidance Pro forma
Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016
Business Continuity Management Policy
Policy owner: Chief Finance Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 18 October 2016
Next review due date: 18 November 2018
C
CCTV Policy
Policy owner: Director of Estates Services
Method of communication: Website
Equality screened: No
Date last reviewed: 30 September 2016
Next review due date: 30 September 2018
Code of Practice for Professional Integrity in the conduct of research
Policy owner: PVC Research and Impact
Method of communication: Website
Equality screened: Yes
Date last reviewed: 11 October 2016
Next review due date: 11 October 2017
Capability Procedures
Policy owner: Director of People and Culture
Method of communication: Website
Equality screened: Yes
Date last reviewed: 02 November 2016
Next review due date: 02 November 2019
Car Parking Policy
Policy owner: Director of Estates Services
Method of communication: Website
Equality screened: Yes
Date last reviewed: 19 October 2016
Next review due date: 19 October 2018
Car Parking Scheme Pro forma.pdf
Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016
Carbon Management Plan Screening Pro forma.pdf
Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016
Carbon Management Plan
Policy owner: Director of Estates
Method of communication: Website
Equality screened: Yes
Date last reviewed: 01 April 2015
Next review due date: 01 September 2021
Collections & Info Access Policy Pro forma.pdf
Consultancy Policy
Policy owner: PVC Research and Impact
Method of communication: Website
Equality screened: No
Date last reviewed: 01 January 2012
Next review due date: 01 January 2016
Copyright Policy
Policy owner: Director of Digital and Information Services
Method of communication: Website
Equality screened: No
Date last reviewed: 30 January 2018
Next review due date: 30 January 2019
D
Bullying & Harassment (Dignity at Work and Study) Policy
Policy owner: University Secretary
Method of communication: Email to all staff, online training and website
Equality screened: Yes
Date last reviewed: 01 March 2017
Next review due date: 01 March 2019
Deregistration Policy
Policy owner: Chief Finance Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 31 July 2018
Next review due date: 31 July 2019
Developing Policies Pro forma.pdf
Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016
Digital Strategy
Policy owner: Chief Digital and Information Officer
Method of communication: Website
Equality screened: No
Date last reviewed: 01 September 2018
Next review due date: 01 September 2023
Digital and Information Literacy Strategy
Policy owner: Chief Digital and Information Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 13 November 2017
Next review due date: 01 June 2021
E
Electronic Information Assurance and Information Security Management System Policy
Policy owner: Chief Digital and Information Officer
Method of communication: website
Equality screened: Yes
Date last reviewed: 16 March 2015
Next review due date: 16 March 2017
Equal Opportunities Policy
Policy owner: University Secretary
Method of communication: Website
Equality screened: Yes
Date last reviewed: 12 October 2016
Next review due date: 12 October 2018
Environmental Sustainability Policy Statement - Estates Services and Procurement
Policy owner: Director of Estates
Method of communication: Website
Equality screened: Yes
Date last reviewed: 31 October 2018
Next review due date: 31 October 2019
Energy Policy Screening Pro forma
Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016
Energy Policy
Policy owner: Director of Estates
Method of communication: Website
Equality screened: Yes
Date last reviewed: 31 October 2018
Next review due date: 31 October 2019
Environmental Sustainability Policy Statement
Policy owner: Director of Estates
Method of communication: Website
Equality screened: Yes
Date last reviewed: 31 October 2018
Next review due date: 31 October 2019
Estate Strategy
Policy owner: Director of Physical Resources
Method of communication: Website
Equality screened: Yes
Date last reviewed: 19 October 2016
Next review due date: 19 October 2018
Ethical Investment Policy
Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 01 February 2019
Next review due date: 01 February 2020
External Consultants Policy
Policy owner: Chief Finance Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 27 September 2013
Next review due date: 01 November 2018
External Consultants Pro forma.pdf
Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016
Equal Pay Policy
Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016
F
Financial Regulations
Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 20 June 2018
Next review due date: 20 June 2019
G
Gifts, Gratuities and Hospitality Policy
Policy owner: University Secretary
Method of communication: Website
Equality screened: No
Date last reviewed: 01 July 2018
Next review due date: 01 July 2020
H
Health, Safety and Wellbeing Policy
Policy owner: Director of People & Culture
Method of communication: Website
Equality screened: Yes
Date last reviewed: 05 December 2018
Next review due date: 05 December 2020
I
IT Monitoring Policy
Policy owner: Chief Digital and Information Officer
Method of communication: website
Equality screened: Yes
Date last reviewed: 02 November 2017
Next review due date: 02 November 2018
Intellectual Property Policy
Policy owner: PVC Research & Impact
Method of communication: website
Equality screened: Yes
Date last reviewed: 09 November 2015
Next review due date: 09 November 2018
L
Learning Analytics Policy
Policy owner: PVC Education
Method of communication: Website
Equality screened: No
Date last reviewed: 25 July 2017
Next review due date: 25 July 2019
Library Collection and Information Access Policy
Policy owner: Chief Digital and Information Officer
Method of communication: website
Equality screened: Yes
Date last reviewed: 01 February 2019
Next review due date: 01 October 2021
Library Services Strategy Pro Forma.pdf
Library Services Strategy
Policy owner: Chief Digital Information Officer
Equality screened: Yes
Date last reviewed: 13 November 2016
Next review due date: 13 November 2021
O
Organisation Structure Change Policy Pro Forma.pdf
P
Continuing Professional Development Policy and Code of Practice
Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016
Payroll Discrepancy Policy
Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 06 September 2017
Next review due date: 06 September 2018
Physical Access & Egress Screening Pro forma.pdf
Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016
Policy for Physical Access and Egress for Disabled People
Policy owner: Director of Physical Resources
Method of communication: Website
Equality screened: Yes
Date last reviewed: 27 October 2016
Next review due date: 27 October 2018
Policy on Recruiting and Selecting Employees
Policy owner: Director of People and Culture
Method of communication: website
Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016
Policy on Research using Human Tissue
Policy owner: PVC Research & Impact
Method of communication: Website
Equality screened: Yes
Date last reviewed: 11 October 2016
Next review due date: 11 October 2018
Procedures for Developing Policies
Policy owner: University Secretary
Method of communication: Website
Equality screened: No
Date last reviewed: 31 March 2014
Next review due date: 31 March 2016
Procedures for the Recruitment of Ex-Offenders
Policy owner: Director of People and Culture
Method of communication: website
Equality screened: No
Date last reviewed: 01 September 2016
Next review due date: 01 September 2018
Procedures for the investigation of allegations of research misconduct
Policy owner: PVC Research & Impact
Method of communication: Website
Equality screened: No
Date last reviewed: 11 October 2016
Next review due date: 11 October 2018
Procurement Policy
Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 01 June 2017
Next review due date: 01 June 2018
Protection of Children and Vulnerable Adults
Policy owner: University Secretary
Method of communication: Website
Equality screened: No
Date last reviewed: 18 June 2018
Next review due date: 18 June 2020
Protocol for Pricing International Contracts (Non-Research)
Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 21 October 2016
Next review due date: 21 October 2018
R
Records Retention and Disposal Schedule
Policy owner: University Secretary
Method of communication: Website
Equality screened: No
Date last reviewed: 23 May 2018
Next review due date: 23 May 2020
Regulatory Framework Screening Pro forma
Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016
Research Management Procedures and Financial Guidelines
Policy owner: PVC Research & Impact
Equality screened: No
Date last reviewed: 09 November 2018
Next review due date: 09 November 2020
Research & Impact Strategy Pro forma.pdf
Research & Impact Strategy
Policy owner: PVC Research & Impact
Method of communication: website
Equality screened: Yes
Date last reviewed: 01 September 2017
Next review due date: 01 September 2022
Risk Management Policy
Policy owner: Chief Finance Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 03 September 2018
Next review due date: 03 September 2020
S
Staff Social Media Policy
Policy owner: Director of Marketing and Communications
Method of communication: Website
Equality screened: No
Date last reviewed: 31 December 2016
Next review due date: 31 December 2018
Student Accommodation Policy
Policy owner: Director of Campus Life
Method of communication: Website
Equality screened: Yes
Date last reviewed: 31 August 2018
Next review due date: 31 August 2019
Student Appeals
Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016
Student Assessment in Times of Disruption
Policy owner: PVC Education
Method of communication: Website
Equality screened: No
Date last reviewed: 30 May 2018
Next review due date: 30 May 2021
Student Death or Serious Accident
Equality screened: Yes
Date last reviewed: 16 November 2016
Next review due date: 16 November 2018
Student Discipline
Policy owner: University Secretary
Equality screened: No
Date last reviewed: 31 August 2018
Next review due date: 31 August 2019
Student Social Media Policy
Policy owner: Director of Marketing and Communications
Method of communication: Website
Equality screened: No
Date last reviewed: 31 March 2014
Next review due date: 31 December 2018
T
Theft, Fraud & Corruption Response Plan
Policy owner: Chief Finance Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 04 May 2016
Next review due date: 01 November 2018
Travel and Expenses Policy
Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 01 July 2017
Next review due date: 01 July 2018
Treasury Management Policy
Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 27 April 2015
Next review due date: 27 April 2018
Tuition Fee Liability Policy
Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 28 June 2018
Next review due date: 28 June 2019
Tuition Fees Payment Policy
Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 28 June 2018
Next review due date: 28 June 2019
U
User Account and Access Policy
Policy owner: Chief Digital and Information Officer
Method of communication: website
Equality screened: Yes
Date last reviewed: 09 March 2017
Next review due date: 09 March 2018
GDPR Policy
Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016
W
Whistleblowing Policy
Policy owner: University Secretary
Method of communication: Website and All-Staff email
Equality screened: Yes
Date last reviewed: 19 October 2016
Next review due date: 19 October 2018