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University-wide Policies & Procedures

The Office of the University Secretary has responsibility for governance within Ulster University and has broad responsibility for ‘organisation memory’.

The University establishes University-wide strategies, policies and procedures in order to support the University’s vision and core strategic aims promoting consistency, efficiency and effectiveness of operations throughout the University.

The information is provided in each of the categories below provides information on the date that strategies, polices and procedures were introduced, how they were approved, details of equality screening and proposed date for review.

The Office of the University Secretary will maintain this central record which will be regularly updated.

The documents will continue to be maintained on the web-pages of the originating department.

To assist you in creating and maintaining policies within the University please read the Procedures for developing, introducing and reviewing University-wide policies.

Policies

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

A

Admissions Policy

Policy owner: Chief Finance & Information Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 21 October 2016
Next review due date: 21 October 2018


Assuring Academic Standards of Awards (Taught Programmes)

Policy owner: PVC Education
Method of communication: Website
Equality screened: Yes
Date last reviewed: 06 October 2016
Next review due date: 06 October 2018


B

Bullying & Harassment (Dignity at Work and Study) Policy

Policy owner: University Secretary
Method of communication: Email to all staff, online training and website
Equality screened: Yes
Date last reviewed: 04 October 2016
Next review due date: 04 October 2018


Business Continuity Management Policy

Policy owner: Chief Finance & Information Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 03 November 2016
Next review due date: 03 November 2018


C

Code of Practice for Professional Integrity in the conduct of research

Policy owner: PVC Research and Impact
Method of communication: Website
Equality screened: Yes
Date last reviewed: 11 October 2016
Next review due date: 11 October 2018


Capability Procedures

Policy owner: Director of Human Resources
Method of communication: Website
Equality screened: Yes
Date last reviewed: 02 November 2016
Next review due date: 02 November 2018


Car Parking Policy

Policy owner: Director of Physical Resources
Method of communication: Website
Equality screened: Yes
Date last reviewed: 19 October 2016
Next review due date: 19 October 2018


Carbon Management Plan

Policy owner: Director of Physical Resources
Method of communication: Website
Equality screened: Yes
Date last reviewed: 19 October 2016
Next review due date: 19 October 2018


D

Data Protection Policy

Policy owner: University Secretary
Method of communication: Email to all staff and online training programme
Equality screened: Yes
Date last reviewed: 12 October 2016
Next review due date: 12 October 2018


Default Prevention and Management Plan - Wm D Ford Federal Direct Loan Programmes

Policy owner: PVC Global Engagement
Method of communication: Website
Equality screened: 2016-01-01
Date last reviewed: 21 October 2016
Next review due date: 21 October 2018


Deregistration Policy

Policy owner: Chief Finance & Information Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 21 October 2016
Next review due date: 21 October 2018


E

EO Policy 2016

Policy owner: University Secretary
Method of communication: Website
Equality screened: Yes
Date last reviewed: 12 October 2016
Next review due date: 12 October 2018


Energy Policy

Policy owner: Director of Physical Resources
Method of communication: Website
Equality screened: Yes
Date last reviewed: 19 October 2016
Next review due date: 19 October 2018


Environmental Sustainability Policy Statement

Policy owner: Director of Physical Resources
Method of communication: Website
Equality screened: Yes
Date last reviewed: 19 October 2016
Next review due date: 19 October 2018


Estate Strategy

Policy owner: Director of Physical Resources
Method of communication: Website
Equality screened: Yes
Date last reviewed: 19 October 2016
Next review due date: 19 October 2018


Event Planning Policy

Policy owner: Director of Human Resources
Method of communication: Website
Equality screened: Yes
Date last reviewed: 03 November 2016
Next review due date: 03 November 2018


External Consultants Policy

Policy owner: Chief Finance & Information Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 28 April 2016
Next review due date: 28 April 2018


External Grants and Contracts Financial Guidelines

Policy owner: PVC Research & Impact
Method of communication: Website
Equality screened: No
Date last reviewed: 20 October 2016
Next review due date: 20 October 2018


G

Guidelines on Acceptable External Sources of Funding for Research

Policy owner: PVC Research & Impact
Method of communication: Website
Equality screened: No
Date last reviewed: 25 October 2016
Next review due date: 25 October 2018


Good Relations Policy

Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016


H

Health & Safety Policy (Staff)

Policy owner: Director of Human Resources
Method of communication: Website
Equality screened: Yes
Date last reviewed: 03 November 2016
Next review due date: 03 November 2018


M

Misuse of Drugs and Alcohol Policy

Policy owner: Director of Human Resources
Method of communication: Website
Equality screened: Yes
Date last reviewed: 03 November 2016
Next review due date: 03 November 2018


O

Overseas Overnight Accommodation Policy

Policy owner: Chief Finance & Information Officer
Method of communication: Email to all staff and Website
Equality screened: Yes
Date last reviewed: 27 April 2016
Next review due date: 27 April 2018


P

Policy for Physical Access and Egress for Disabled People

Policy owner: Director of Physical Resources
Method of communication: Website
Equality screened: Yes
Date last reviewed: 27 October 2016
Next review due date: 27 October 2018


Policy for the Governance of Research involving human participants

Policy owner: PVC Research & Impact
Method of communication: Website
Equality screened: Yes
Date last reviewed: 11 October 2016
Next review due date: 11 October 2018


Policy for the Protection of Children and Vulnerable Adults

Policy owner: University Secretary
Method of communication: Website
Equality screened: Yes
Date last reviewed: 04 October 2016
Next review due date: 04 October 2016


Policy on Research using Human Tissue

Policy owner: PVC Research & Impact
Method of communication: Website
Equality screened: Yes
Date last reviewed: 11 October 2016
Next review due date: 11 October 2018


Policy on the appointment of visiting professors

Policy owner: Director of Human Resources
Method of communication: Website
Equality screened: Yes
Date last reviewed: 03 November 2016
Next review due date: 03 November 2018


Procedures for the investigation of allegations of research misconduct

Policy owner: PVC Research & Impact
Method of communication: Website
Equality screened: No
Date last reviewed: 11 October 2016
Next review due date: 11 October 2018


Protocol for Pricing International Contracts (Non-Research)

Policy owner: PVC Global Impact
Method of communication: Website
Equality screened: No
Date last reviewed: 21 October 2016
Next review due date: 21 October 2018


Protocol for making reasonable adjustments

Policy owner: University Secretary
Method of communication: Website
Equality screened: Yes
Date last reviewed: 04 October 2016
Next review due date: 04 October 2018


R

Regulatory Framework

Policy owner: PVC Education
Method of communication: Website
Equality screened: Yes
Date last reviewed: 06 October 2016
Next review due date: 06 October 2018


Return of Title IV Funds Policy

Policy owner: PVC Global Impact
Method of communication: Website
Equality screened: No
Date last reviewed: 21 October 2016
Next review due date: 21 October 2018


Risk Management Policy

Policy owner: Chief Finance & Information Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 03 November 2016
Next review due date: 03 November 2018


S

Satisfactory Academic Progress Policy for recipients of US Federal Aid - Direct Loans

Policy owner: PVC Global Impact
Method of communication: Website
Equality screened: No
Date last reviewed: 21 October 2016
Next review due date: 21 October 2018


Second Disability Action Plan

Policy owner: University Secretary
Method of communication: Website
Equality screened: Yes
Date last reviewed: 21 October 2016
Next review due date: 21 October 2016


Secondment Policy

Policy owner: Director of Human Resources
Method of communication: Website
Equality screened: Yes
Date last reviewed: 03 November 2016
Next review due date: 03 November 2018


Sickness Absence Policy

Policy owner: Director of Human Resources
Method of communication: Website
Equality screened: Yes
Date last reviewed: 03 November 2016
Next review due date: 03 November 2018


Student Accommodation Policy

Policy owner: Director of Physical Resources
Method of communication: Website
Equality screened: Yes
Date last reviewed: 19 October 2016
Next review due date: 19 October 2018


Student Death or Serious Accident

Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016


T

Theft, Fraud & Corruption Policy

Policy owner: Chief Finance & Information Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 04 May 2016
Next review due date: 04 May 2018


Trans policy

Policy owner: University Secretary
Method of communication: Website
Equality screened: Yes
Date last reviewed: 21 October 2016
Next review due date: 21 October 2018


W

Whistleblowing Policy

Policy owner: University Secretary
Method of communication: Website and All-Staff email
Equality screened: Yes
Date last reviewed: 19 October 2016
Next review due date: 19 October 2018