University-wide Policies & Procedures

University-wide Policies for download.

University-wide Policies & Procedures

University-wide Policies & Procedures

University-wide Policies for download.

The Office of the University Secretary has responsibility for governance within Ulster University and has broad responsibility for ‘organisation memory’.

The University establishes University-wide strategies, policies and procedures in order to support the University’s vision and core strategic aims promoting consistency, efficiency and effectiveness of operations throughout the University.

The information is provided in each of the categories below provides information on the date that strategies, polices and procedures were introduced, how they were approved, details of equality screening and proposed date for review.

The Office of the University Secretary will maintain this central record which will be regularly updated.

The documents will continue to be maintained on the web-pages of the originating department.

To assist you in creating and maintaining policies within the University please read the Procedures for developing, introducing and reviewing University-wide policies.

Policies

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

A

Guidelines on Acceptable External Sources of Funding for Research

Policy owner: PVC Research & Impact
Method of communication: Website
Equality screened: No
Date last reviewed: 30 November 2018
Next review due date: 30 November 2020

Acceptable Use of Information Technology Code of Practice

Policy owner: Chief Digital and Information Officer
Method of communication: website
Equality screened: No
Date last reviewed: 12 September 2018
Next review due date: 12 September 2019

Admissions Policy Screening Pro forma.pdf

Equality screened: No
Date last reviewed: 01 January 2016

Admissions Policy

Policy owner: Chief Finance Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 23 October 2014

Anti Money Laundering Policy

Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 07 August 2017

B

Anti-Bribery Act Guidance

Policy owner: University Secretary
Method of communication: Website
Equality screened: Yes
Date last reviewed: 01 January 2014

Anti-Bribery Guidance Pro forma

Equality screened: No
Date last reviewed: 01 January 2016

Business Continuity Management Policy

Policy owner: Chief Finance Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 18 October 2016

C

CCTV Policy

Policy owner: Director of Estates Services
Method of communication: Website
Equality screened: No
Date last reviewed: 30 September 2016

Code of Practice for Professional Integrity in the conduct of research

Policy owner: PVC Research and Impact
Method of communication: Website
Equality screened: Yes
Date last reviewed: 11 October 2016

Capability Procedures

Policy owner: Director of People and Culture
Method of communication: Website
Equality screened: Yes
Date last reviewed: 02 November 2016
Next review due date: 02 November 2019

Car Parking Policy

Policy owner: Director of Estates Services
Method of communication: Website
Equality screened: Yes
Date last reviewed: 19 October 2016

Car Parking Scheme Pro forma.pdf

Equality screened: No
Date last reviewed: 01 January 2016

Carbon Management Plan Screening Pro forma.pdf

Equality screened: No
Date last reviewed: 01 January 2016

Carbon Management Plan

Policy owner: Director of Estates
Method of communication: Website
Equality screened: Yes
Date last reviewed: 01 April 2015
Next review due date: 01 September 2021

Collections & Info Access Policy Pro forma.pdf

Consultancy Policy

Policy owner: PVC Research and Impact
Method of communication: Website
Equality screened: Yes
Date last reviewed: 01 May 2019

Copyright Policy

Policy owner: Director of Digital and Information Services
Method of communication: Website
Equality screened: No
Date last reviewed: 30 January 2019
Next review due date: 30 January 2021

D

Bullying & Harassment (Dignity at Work and Study) Policy

Policy owner: University Secretary
Method of communication: Email to all staff, online training and website
Equality screened: Yes
Date last reviewed: 01 March 2017

Deregistration Policy

Policy owner: Chief Finance Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 31 July 2018
Next review due date: 31 July 2019

Developing Policies Pro forma.pdf

Equality screened: No
Date last reviewed: 01 January 2016

Digital Strategy

Policy owner: Chief Digital and Information Officer
Method of communication: Website
Equality screened: No
Date last reviewed: 01 September 2018
Next review due date: 01 September 2023

Digital and Information Literacy Strategy

Policy owner: Chief Digital and Information Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 13 November 2017
Next review due date: 01 June 2021

E

Electronic Information Assurance and Information Security Management System Policy

Policy owner: Chief Digital and Information Officer
Method of communication: website
Equality screened: Yes
Date last reviewed: 16 March 2015

Equal Opportunities Policy

Policy owner: University Secretary
Method of communication: Website
Equality screened: Yes
Date last reviewed: 12 October 2016

Environmental Sustainability Policy Statement - Estates Services and Procurement

Policy owner: Director of Estates
Method of communication: Website
Equality screened: Yes
Date last reviewed: 31 October 2018
Next review due date: 31 October 2019

Energy Policy Screening Pro forma

Equality screened: No
Date last reviewed: 01 January 2016

Energy Policy

Policy owner: Director of Estates
Method of communication: Website
Equality screened: Yes
Date last reviewed: 31 October 2018
Next review due date: 31 October 2019

Environmental Sustainability Policy Statement

Policy owner: Director of Estates
Method of communication: Website
Equality screened: Yes
Date last reviewed: 31 October 2018
Next review due date: 31 October 2019

Estate Strategy

Policy owner: Director of Physical Resources
Method of communication: Website
Equality screened: Yes
Date last reviewed: 19 October 2016

Ethical Investment Policy

Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 01 February 2019
Next review due date: 01 February 2020

External Consultants Policy

Policy owner: Chief Finance Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 27 September 2013

External Consultants Pro forma.pdf

Equality screened: No
Date last reviewed: 01 January 2016

Equal Pay Policy

Equality screened: No
Date last reviewed: 01 January 2016

G

Gifts, Gratuities and Hospitality Policy

Policy owner: University Secretary
Method of communication: Website
Equality screened: No
Date last reviewed: 01 July 2018
Next review due date: 01 July 2020

H

Health, Safety and Wellbeing Policy

Policy owner: Director of People & Culture
Method of communication: Website
Equality screened: Yes
Date last reviewed: 05 December 2018
Next review due date: 05 December 2020

I

IT Monitoring Policy

Policy owner: Chief Digital and Information Officer
Method of communication: website
Equality screened: Yes
Date last reviewed: 02 November 2017

Intellectual Property Policy

Policy owner: PVC Research & Impact
Method of communication: website
Equality screened: Yes
Date last reviewed: 09 November 2015

L

Learning Analytics Policy

Policy owner: PVC Education
Method of communication: Website
Equality screened: No
Date last reviewed: 25 July 2017
Next review due date: 25 July 2019

Library Collection and Information Access Policy

Policy owner: Chief Digital and Information Officer
Method of communication: website
Equality screened: Yes
Date last reviewed: 01 February 2019
Next review due date: 01 October 2021

Library Services Strategy Pro Forma.pdf

Library Services Strategy

Policy owner: Chief Digital Information Officer
Equality screened: Yes
Date last reviewed: 13 November 2016
Next review due date: 13 November 2021

O

Organisation Structure Change Policy Pro Forma.pdf

P

Continuing Professional Development Policy and Code of Practice

Equality screened: No
Date last reviewed: 01 January 2016

Payroll Discrepancy Policy

Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 06 September 2017

Physical Access & Egress Screening Pro forma.pdf

Equality screened: No
Date last reviewed: 01 January 2016

Policy for the Governance of Research involving Human Participants

Policy owner: PVC Research & Impact
Equality screened: Yes
Date last reviewed: 09 November 2018
Next review due date: 09 November 2020

Policy for Physical Access and Egress for Disabled People

Policy owner: Director of Physical Resources
Method of communication: Website
Equality screened: Yes
Date last reviewed: 27 October 2016

Policy on Recruiting and Selecting Employees

Policy owner: Director of People and Culture
Method of communication: website
Equality screened: No
Date last reviewed: 01 January 2016

Policy on Research using Human Tissue

Policy owner: PVC Research & Impact
Method of communication: Website
Equality screened: Yes
Date last reviewed: 11 October 2016

Procedures for Developing Policies

Policy owner: University Secretary
Method of communication: Website
Equality screened: No
Date last reviewed: 31 March 2014

Procedures for the Recruitment of Ex-Offenders

Policy owner: Director of People and Culture
Method of communication: website
Equality screened: No
Date last reviewed: 01 September 2016

Procedures for the investigation of allegations of research misconduct

Policy owner: PVC Research & Impact
Method of communication: Website
Equality screened: No
Date last reviewed: 11 October 2016

Procurement Policy

Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 01 June 2017

Protection of Children and Vulnerable Adults

Policy owner: University Secretary
Method of communication: Website
Equality screened: No
Date last reviewed: 18 June 2018
Next review due date: 18 June 2020

Protocol for Pricing International Contracts (Non-Research)

Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 21 October 2016

R

Records Retention and Disposal Schedule

Policy owner: University Secretary
Method of communication: Website
Equality screened: No
Date last reviewed: 23 May 2018
Next review due date: 23 May 2020

Regulatory Framework Screening Pro forma

Equality screened: No
Date last reviewed: 01 January 2016

Research Management Procedures and Financial Guidelines

Policy owner: PVC Research & Impact
Equality screened: No
Date last reviewed: 09 November 2018
Next review due date: 09 November 2020

Research & Impact Strategy Pro forma.pdf

Research & Impact Strategy

Policy owner: PVC Research & Impact
Method of communication: website
Equality screened: Yes
Date last reviewed: 01 September 2017
Next review due date: 01 September 2022

Risk Management Policy

Policy owner: Chief Finance Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 03 September 2018
Next review due date: 03 September 2020

S

Staff Social Media Policy

Policy owner: Director of Marketing and Communications
Method of communication: Website
Equality screened: No
Date last reviewed: 31 December 2016

Student Accommodation Policy

Policy owner: Director of Campus Life
Method of communication: Website
Equality screened: Yes
Date last reviewed: 31 August 2018
Next review due date: 31 August 2019

Student Appeals

Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 01 January 2016

Student Assessment in Times of Disruption

Policy owner: PVC Education
Method of communication: Website
Equality screened: No
Date last reviewed: 30 May 2018
Next review due date: 30 May 2021

Student Death or Serious Accident

Policy owner: Director of Campus Life
Equality screened: Yes
Date last reviewed: 16 November 2016

Student Discipline

Policy owner: University Secretary
Equality screened: No
Date last reviewed: 31 August 2018
Next review due date: 31 August 2019

Student Social Media Policy

Policy owner: Director of Marketing and Communications
Method of communication: Website
Equality screened: No
Date last reviewed: 31 March 2014

T

Theft, Fraud & Corruption Response Plan

Policy owner: Chief Finance Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 04 May 2016

Travel and Expenses Policy

Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 01 July 2017

Treasury Management Policy

Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 27 April 2015

Tuition Fee Liability Policy

Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 28 June 2018

Tuition Fees Payment Policy

Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 28 June 2018

U

User Account and Access Policy

Policy owner: Chief Digital and Information Officer
Method of communication: website
Equality screened: Yes
Date last reviewed: 09 March 2017

GDPR Policy

Policy owner: University Secretary
Method of communication: Website
Equality screened: No
Date last reviewed: 21 May 2018

W

Whistleblowing Policy

Policy owner: University Secretary
Method of communication: Website and All-Staff email
Equality screened: Yes
Date last reviewed: 19 October 2016