University-wide Policies & Procedures

The Office of the University Secretary has responsibility for governance within Ulster University and has broad responsibility for ‘organisation memory’.

The University establishes University-wide strategies, policies and procedures in order to support the University’s vision and core strategic aims promoting consistency, efficiency and effectiveness of operations throughout the University.

The information is provided in each of the categories below provides information on the date that strategies, polices and procedures were introduced, how they were approved, details of equality screening and proposed date for review.

The Office of the University Secretary will maintain this central record which will be regularly updated.

The documents will continue to be maintained on the web-pages of the originating department.

To assist you in creating and maintaining policies within the University please read the Procedures for developing, introducing and reviewing University-wide policies.

Policies

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z [Other]

[Other]

Policy for the Governance of Research involving Human Participants

Policy owner: PVC Research & Impact
Equality screened: Yes
Date last reviewed: 09 November 2018
Next review due date: 09 November 2020


A

Guidelines on Acceptable External Sources of Funding for Research

Policy owner: PVC Research & Impact
Method of communication: Website
Equality screened: No
Date last reviewed: 30 November 2018
Next review due date: 30 November 2020


Acceptable Use of Information Technology Code of Practice

Policy owner: Chief Digital and Information Officer
Method of communication: website
Equality screened: No
Date last reviewed: 12 September 2018
Next review due date: 12 September 2019


Admissions Policy Screening Pro forma.pdf

Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016


Admissions Policy

Policy owner: Chief Finance Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 23 October 2014
Next review due date: 01 November 2018


Anti Money Laundering Policy

Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 07 August 2017
Next review due date: 07 August 2018


B

Anti-Bribery Guidance Pro forma

Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016


Business Continuity Management Policy

Policy owner: Chief Finance Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 18 October 2016
Next review due date: 18 November 2018


C

CCTV Policy

Policy owner: Director of Estates Services
Method of communication: Website
Equality screened: No
Date last reviewed: 30 September 2016
Next review due date: 30 September 2018


Code of Practice for Professional Integrity in the conduct of research

Policy owner: PVC Research and Impact
Method of communication: Website
Equality screened: Yes
Date last reviewed: 11 October 2016
Next review due date: 11 October 2017


Capability Procedures

Policy owner: Director of People and Culture
Method of communication: Website
Equality screened: Yes
Date last reviewed: 02 November 2016
Next review due date: 02 November 2019


Car Parking Policy

Policy owner: Director of Estates Services
Method of communication: Website
Equality screened: Yes
Date last reviewed: 19 October 2016
Next review due date: 19 October 2018


Car Parking Scheme Pro forma.pdf

Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016


Carbon Management Plan Screening Pro forma.pdf

Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016


Carbon Management Plan

Policy owner: Director of Estates
Method of communication: Website
Equality screened: Yes
Date last reviewed: 01 April 2015
Next review due date: 01 September 2021


Collections & Info Access Policy Pro forma.pdf


Consultancy Policy

Policy owner: PVC Research and Impact
Method of communication: Website
Equality screened: No
Date last reviewed: 01 January 2012
Next review due date: 01 January 2016


Copyright Policy

Policy owner: Director of Digital and Information Services
Method of communication: Website
Equality screened: No
Date last reviewed: 30 January 2018
Next review due date: 30 January 2019


D

Bullying & Harassment (Dignity at Work and Study) Policy

Policy owner: University Secretary
Method of communication: Email to all staff, online training and website
Equality screened: Yes
Date last reviewed: 01 March 2017
Next review due date: 01 March 2019


Deregistration Policy

Policy owner: Chief Finance Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 31 July 2018
Next review due date: 31 July 2019


Developing Policies Pro forma.pdf

Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016


Digital Strategy

Policy owner: Chief Digital and Information Officer
Method of communication: Website
Equality screened: No
Date last reviewed: 01 September 2018
Next review due date: 01 September 2023


Digital and Information Literacy Strategy

Policy owner: Chief Digital and Information Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 13 November 2017
Next review due date: 01 June 2021


E

Electronic Information Assurance and Information Security Management System Policy

Policy owner: Chief Digital and Information Officer
Method of communication: website
Equality screened: Yes
Date last reviewed: 16 March 2015
Next review due date: 16 March 2017


Equal Opportunities Policy

Policy owner: University Secretary
Method of communication: Website
Equality screened: Yes
Date last reviewed: 12 October 2016
Next review due date: 12 October 2018


Environmental Sustainability Policy Statement - Estates Services and Procurement

Policy owner: Director of Estates
Method of communication: Website
Equality screened: Yes
Date last reviewed: 31 October 2018
Next review due date: 31 October 2019


Energy Policy Screening Pro forma

Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016


Energy Policy

Policy owner: Director of Estates
Method of communication: Website
Equality screened: Yes
Date last reviewed: 31 October 2018
Next review due date: 31 October 2019


Environmental Sustainability Policy Statement

Policy owner: Director of Estates
Method of communication: Website
Equality screened: Yes
Date last reviewed: 31 October 2018
Next review due date: 31 October 2019


Estate Strategy

Policy owner: Director of Physical Resources
Method of communication: Website
Equality screened: Yes
Date last reviewed: 19 October 2016
Next review due date: 19 October 2018


Ethical Investment Policy

Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 01 February 2019
Next review due date: 01 February 2020


External Consultants Policy

Policy owner: Chief Finance Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 27 September 2013
Next review due date: 01 November 2018


External Consultants Pro forma.pdf

Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016


Equal Pay Policy

Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016


F

Financial Regulations

Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 20 June 2018
Next review due date: 20 June 2019


G

Gifts, Gratuities and Hospitality Policy

Policy owner: University Secretary
Method of communication: Website
Equality screened: No
Date last reviewed: 01 July 2018
Next review due date: 01 July 2020


H

Health, Safety and Wellbeing Policy

Policy owner: Director of People & Culture
Method of communication: Website
Equality screened: Yes
Date last reviewed: 05 December 2018
Next review due date: 05 December 2020


I

IT Monitoring Policy

Policy owner: Chief Digital and Information Officer
Method of communication: website
Equality screened: Yes
Date last reviewed: 02 November 2017
Next review due date: 02 November 2018


Intellectual Property Policy

Policy owner: PVC Research & Impact
Method of communication: website
Equality screened: Yes
Date last reviewed: 09 November 2015
Next review due date: 09 November 2018


L

Learning Analytics Policy

Policy owner: PVC Education
Method of communication: Website
Equality screened: No
Date last reviewed: 25 July 2017
Next review due date: 25 July 2019


Library Collection and Information Access Policy

Policy owner: Chief Digital and Information Officer
Method of communication: website
Equality screened: Yes
Date last reviewed: 01 February 2019
Next review due date: 01 October 2021


Library Services Strategy Pro Forma.pdf


Library Services Strategy

Policy owner: Chief Digital Information Officer
Equality screened: Yes
Date last reviewed: 13 November 2016
Next review due date: 13 November 2021


O

Organisation Structure Change Policy Pro Forma.pdf


P

Continuing Professional Development Policy and Code of Practice

Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016


Payroll Discrepancy Policy

Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 06 September 2017
Next review due date: 06 September 2018


Physical Access & Egress Screening Pro forma.pdf

Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016


Policy for Physical Access and Egress for Disabled People

Policy owner: Director of Physical Resources
Method of communication: Website
Equality screened: Yes
Date last reviewed: 27 October 2016
Next review due date: 27 October 2018


Policy on Recruiting and Selecting Employees

Policy owner: Director of People and Culture
Method of communication: website
Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016


Policy on Research using Human Tissue

Policy owner: PVC Research & Impact
Method of communication: Website
Equality screened: Yes
Date last reviewed: 11 October 2016
Next review due date: 11 October 2018


Procedures for Developing Policies

Policy owner: University Secretary
Method of communication: Website
Equality screened: No
Date last reviewed: 31 March 2014
Next review due date: 31 March 2016


Procedures for the Recruitment of Ex-Offenders

Policy owner: Director of People and Culture
Method of communication: website
Equality screened: No
Date last reviewed: 01 September 2016
Next review due date: 01 September 2018


Procedures for the investigation of allegations of research misconduct

Policy owner: PVC Research & Impact
Method of communication: Website
Equality screened: No
Date last reviewed: 11 October 2016
Next review due date: 11 October 2018


Procurement Policy

Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 01 June 2017
Next review due date: 01 June 2018


Protection of Children and Vulnerable Adults

Policy owner: University Secretary
Method of communication: Website
Equality screened: No
Date last reviewed: 18 June 2018
Next review due date: 18 June 2020


Protocol for Pricing International Contracts (Non-Research)

Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 21 October 2016
Next review due date: 21 October 2018


R

Records Retention and Disposal Schedule

Policy owner: University Secretary
Method of communication: Website
Equality screened: No
Date last reviewed: 23 May 2018
Next review due date: 23 May 2020


Regulatory Framework Screening Pro forma

Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016


Research Management Procedures and Financial Guidelines

Policy owner: PVC Research & Impact
Equality screened: No
Date last reviewed: 09 November 2018
Next review due date: 09 November 2020


Research & Impact Strategy Pro forma.pdf


Research & Impact Strategy

Policy owner: PVC Research & Impact
Method of communication: website
Equality screened: Yes
Date last reviewed: 01 September 2017
Next review due date: 01 September 2022


Risk Management Policy

Policy owner: Chief Finance Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 03 September 2018
Next review due date: 03 September 2020


S

Staff Social Media Policy

Policy owner: Director of Marketing and Communications
Method of communication: Website
Equality screened: No
Date last reviewed: 31 December 2016
Next review due date: 31 December 2018


Student Accommodation Policy

Policy owner: Director of Campus Life
Method of communication: Website
Equality screened: Yes
Date last reviewed: 31 August 2018
Next review due date: 31 August 2019


Student Appeals

Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016


Student Assessment in Times of Disruption

Policy owner: PVC Education
Method of communication: Website
Equality screened: No
Date last reviewed: 30 May 2018
Next review due date: 30 May 2021


Student Death or Serious Accident

Equality screened: Yes
Date last reviewed: 16 November 2016
Next review due date: 16 November 2018


Student Discipline

Policy owner: University Secretary
Equality screened: No
Date last reviewed: 31 August 2018
Next review due date: 31 August 2019


Student Social Media Policy

Policy owner: Director of Marketing and Communications
Method of communication: Website
Equality screened: No
Date last reviewed: 31 March 2014
Next review due date: 31 December 2018


T

Theft, Fraud & Corruption Response Plan

Policy owner: Chief Finance Officer
Method of communication: Website
Equality screened: Yes
Date last reviewed: 04 May 2016
Next review due date: 01 November 2018


Travel and Expenses Policy

Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 01 July 2017
Next review due date: 01 July 2018


Treasury Management Policy

Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 27 April 2015
Next review due date: 27 April 2018


Tuition Fee Liability Policy

Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 28 June 2018
Next review due date: 28 June 2019


Tuition Fees Payment Policy

Policy owner: Chief Finance Officer
Method of communication: website
Equality screened: No
Date last reviewed: 28 June 2018
Next review due date: 28 June 2019


U

User Account and Access Policy

Policy owner: Chief Digital and Information Officer
Method of communication: website
Equality screened: Yes
Date last reviewed: 09 March 2017
Next review due date: 09 March 2018


GDPR Policy

Equality screened: No
Date last reviewed: 01 January 2016
Next review due date: 01 January 2016


W

Whistleblowing Policy

Policy owner: University Secretary
Method of communication: Website and All-Staff email
Equality screened: Yes
Date last reviewed: 19 October 2016
Next review due date: 19 October 2018