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Applicants should first approach individual departments and supervisors at Ulster with details of their current programme of research including their proposed project.

It is essential that students make contact with departments/supervisors before submitting an application.

Once it has been established that the project is viable and supervision is available at Ulster, the applicant should submit an application for Exchange/ Occasional study to Ulster following standard procedure.

Details about how to apply can be found in How to Apply.

To be eligible for admission as an Exchange/Occasional student at Ulster applicants must meet the following requirements:

  • be registered for the degree of PhD at another higher education institution
  • be in good academic standing within their own higher education institution
  • meet the English language requirements at Ulster
  • for International students who wish to attend for 6 months or more, meet the UKVI minimum English language requirements in order to be eligible for the Student visa


Where the application is supported by an externally funded programme, e.g. The British Council, the Ulster supervisor should submit the full contract details to Research Grants and Contracts for processing as a standard external grant.

If the exchange is to be funded through a scholarship won by the applicant, the scholarship details should be uploaded onto the Admissions System as part of the application process.

If Faculty wish the tuition fees to be waived they should provide a supporting statement which will then be considered by the PVC R&I. The PVC R&I should provide written (email) approval which should then be sent to Finance.

Exchange Agreement

Applicants who wish to attend at Ulster as part of an occasional exchange which does not have a formal contract as above; an agreement between the University and the applicant’s home institution is required.

If the student’s attendance at Ulster is for less than 6 months, an agreement signed by the supervisors at each institution and endorsed by the relevant faculty at Ulster is sufficient.

This agreement should include details of the project, what work the student will do at Ulster, the dates of attendance and the name and address of the student’s home institution and home supervisor(s) together with the names and faculty location of the Ulster supervisor(s).

If the student’s attendance at Ulster is for more than six months for International students and more than one year for UK and ROI students, a formal agreement between Ulster and the student’s home institution is required.

Letter of Offer

Following faculty consideration of the application and if successful, a formal letter of offer will be issued; for international applicants who wish to attend at Ulster for more than 6 months a preliminary offer with details of visa requirements will precede the formal offer.