Submitting your thesis

For information on what and how to submit your thesis.

The following pages provide details on the preparation and deposit of your thesis, at both initial submission stage and then for the final thesis post-examination.

As you prepare for your initial submission, please look out for training opportunities through the Researcher Development Programme which will support you in preparing the e-version of your thesis.

Coronavirus (COVID-19)

The University campuses have re-opened, please see the guidance at the top of this page for more information.

Submission of theses for Examination

PhD Researchers will be required to submit a PDF copy of the thesis for examination.  Should your examiners require a soft-bound copy of your thesis we will email you so that you can arrange for the thesis to be printed and delivered to the Doctoral College. You should also submit your thesis through TurnitIn plagiarism detection software via Blackboard (under 'Courses' then 'PhD Researcher Turnitin').  Once you have the output report from TurnitIn, please upload both this and your PDF thesis into the 'Submissions and Examinations' tab on PhD Manager.

You can find a comprehensive guide on how to do this in the Guides, section 9, on PhD Manager.

Researcher Pool

On submission of your thesis for examination, you are eligible to sign up for the Researcher Pool, which the University will use to use to fill short-term Research Assistant positions. The purpose in establishing this pool is mainly to enhance the employability of PhD Researchers who have recently been awarded a PhD or submitted their thesis for examination. Full details on how to apply to join the pool are available on the HR webpages - just search for Researcher Pool.

Final submission of theses

Once the Board of Examiners are satisfied that you have met the requirements of the award and any amendments have been approved by the Internal Examiner, you should submit, on PhD Manager, one final electronic version, in PDF format.  In addition, you should ensure that you and your supervisors have completed all parts of the Deposit of Data and Samples workflow, the Reassignment of Intellectual property Rights Workflow and the Ulster EThesis Deposit Agreement workflow on PhD Manager.

You can view the progress of each by clicking into the sections on PhD Manager.

Again, there are comprehensive guides available in the Guides section of PhD Manager.

When uploading your final thesis please ensure it is labelled as YearSurnameInitialDegree, e.g. 2021BloggsJPhD.

Guidance