Student Monitoring

Ulster University is required to monitor the attendance and/or the visa status of any overseas students registered for study at the University.

The responsibilities of the student and the University vary depending upon the type of visa that the student is registered on.

Research students who are on any type of visa other than Tier 4 will be required to provide their current visa and in-date passport at registration each year, and must notify the University of any change in visa status.

The University has to comply with the Home Office regulations and is obliged to report any students who break the conditions of their Student Visa or who do not engage in full time study.

Sign-in sessions

PhD Researchers who are sponsored by the University under a Tier 4 visa are required to sign-in with their School Office every two weeks on a day stipulated by the School Office.

These sign-in sessions are mandatory and are a condition of continued sponsorship of a Tier 4 visa.

Those who miss a sign-in session due to illness must inform the School Office and provide a letter or medical certificate from the University nurse or doctor for the attendance file.

PhD Researchers who plan to miss any sign-in sessions or be absent from the University for any period of time must gain approval for this before booking any travel by completing an Authorised Absence Form.

PhD Researchers will continue to sign-in every two weeks throughout the whole year apart from one week and Christmas and one week at Easter.  This will continue until either the 'Course End Date' on the CAS or until submission of the final red-bound thesis.

Annual leave

PhD Researchers are permitted to take 40 days (Monday-Friday) of leave each academic year, this 40 days includes days when the University is closed.  This continues up until the end of the three-year programme, after which there is no stipulated Leave allocation.

Working / Employment

PhD Researchers are restricted on the hours they can work as well as the type of work they may undertake.  In particular, it is important to note that no full-time work should be undertaken, at any stage, until submission of the final red-bound copies of the thesis.  Further information on working on a Tier 4 visa can be sought by contacting the Doctoral College.

Ulster University Doctoral College - Social