Regulatory aspects of your studies

Regulations for research degrees
Doctor of Philosophy (PhD)
PhD by Published Works
Master of Philosophy (MPhil)
Doctor of Medicine (MD)
Doctor of Letters (DLitt) and Doctor of Science (DSc)

PhD with Practice

The PhD at Ulster University can take the form of either a standard thesis-based PhD or it can incorporate an element of practice. The University has developed additional guidance on practice based PhDs at this University which must be read in conjunction with the general regulations for PhD and the Guidelines for PhD submissions involving practice.

PhD by Papers 

The presentation of thesis by papers format is encouraged within some research groups of the Faculty of Life & Health Science since the resulting chapters may be suitable for publication as papers in international journals, with little modification.

Framework for Distance Research Study

Our PhD programme may also be undertaken by 'distance', whereby non-UK students may wish to remain in their home country and guidelines for this approach have been developed to support candidates.

Other regulatory matters governing your research studies

You should also be aware of a number of regulatory matters which may affect your research studies.  These are noted below:

Attendance

As full time researchers, you are required to attend the University on a daily basis except by written agreement with your supervisors and Research Director. You are entitled to 40 days leave per academic year, to include public holidays and periods when the University is closed.

Furthermore, if you hold a Tier 4 visa, you will be required to sign in every two weeks at your School Office and you will be provided with details on registration.

If you need to spend a period of time studying away from the University, you should complete Form RS7, which involves an assessment of risk and will provide the University with details of where you plan to be based (please see below).

Disclosure of personal circumstances affecting progress

You are encouraged to disclose any disability or long term ill health condition at the earliest opportunity, so that the University can consider appropriate reasonable adjustment(s). The University has in place excellent support structures for PhD researchers. For general assistance please contact Student Support in the first instance and, in some cases the Students’ Union may be able to advise or provide support.

If you wish an examining/assessment board to take into account any difficult personal circumstances which have impacted on your ability to progress with the research programme, it is your responsibility to make the board aware of these circumstances prior to examination/assessment. If you choose not to disclose any such circumstances then these cannot, at a later stage, be used as grounds for appeal. You should note that these conditions apply to all assessment/progress stages.

Health and Safety

As part of your induction you will be provided with a basic level of health and safety information and instruction to allow unsupervised access to low risk areas and activities (e.g. Library, computer laboratories etc.). As a researcher you are expected to keep yourself reasonably informed through the information and instruction provided by the University of the health and safety issues which are relevant to your activities. Depending on the nature of your research studies, and if required, you will be expected to contribute to any risk assessment process.

The University’s policies and procedures for health and safety are available online; these include specific policies on fieldwork (including advice on activity which is potentially dangerous for political, societal or geographic reasons), risk assessment and supervision of students.

Research Governance and Ethics

Research governance is about the regulation, monitoring and quality assurance of research. The remit of the University’s Research Governance section is to keep local, national and other policy under 12 Ulster University Research Studies 2017-18 review and to disseminate relevant information to the disciplines and researchers that are affected. Research governance is also a mechanism for managing certain parts of the research process, including permissions and authorizations, and for our purposes it primarily relates to research involving human beings as participants in – and especially subjects of – research, particularly in the sciences and social sciences. However, all research in all disciplines should be conducted with similar principles in mind.

Research ethics is about ensuring that research, especially research involving human participants or subjects, is conducted appropriately. There are a number of issues that researchers need to address in their research design and which must be considered and approved by a research ethics committee.

Research Integrity: all researchers are required to undertake and pass the University’s online short course. Research Integrity which is available through Blackboard. The course takes approximately one hour to complete and provides grounding in the essentials of good research conduct, and guidance on how to avoid bad practice.

More information on Research Governance and Ethics and Professional Integrity can be found in the University’s Code of Practice for Professional Integrity in the Conduct of Research.

Access NI Procedures

Access NI Procedures If, as part of your research studies, you are required to work in close contact with children or vulnerable adults, you may need to complete an Access NI (ANI) check.

Further guidance is available online and if you are applying for an ANI check you are advised to also consult the ANI Code of Practice

Plagiarism

You should note that it is a requirement that all assessment material, including your final thesis, be presented in electronic format in order to facilitate the use by examiners of software designed to detect plagiarism. For this purpose, you should use industry standard software in the production of theses.

The University's Plagiarism policy, procedures and guidance for research degrees provides further guidance on all aspects of plagiarism and how instances will be dealt with.

Intellectual Property Rights

As a researcher, you will have signed up to the University’s IP Policy, assigning rights to the University for the duration of your studies. The IP Code of Practice provides more information on matters relating to IP, copyright, patents etc and procedures in relation to re-assigning of IP upon completion.

Data Protection

Data Protection As a researcher, you may be required to hold and process, both electronically and manually, personal data and you must do so in line with the University’s Data Protection Policy.

Appeals and Complaints

Appeals

If your studies have been discontinued by the University, or you do not succeed in attaining the award for which you registered (either at Confirmation or oral examination stage), you may choose to appeal. This is known as A Request for a Review of the Decision of the Examiners and must be received by the Doctoral College within one month of the notification of the recommendation.

Complaints

Information about the University’s complaints procedures are available online.

Ulster University Doctoral College - Social