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Guidance on Gifting and Personal Purchasing
Computing Devices (laptops, desktops, tablets etc.) purchased through a university cost centre are viewed as university assets and according to financial procedures ownership cannot be transferred to an individual.
Device offboarding for personal use
Digital Services cannot accept a request for a device to be offboarded for personal use. The only exceptions are:
1. In the case of Senior Researchers leaving the University to take up posts in other universities where their research will continue, it is permissible, subject to agreement with the Head of School/Department, and the conditions of the research grant which funded the equipment, that their research equipment be taken with them.
2. The original funding letter states ownership of the device is not Ulster University, and this letter can be provided as evidence of ownership. Original evidence needs to be validated by Director of Faculty Office (DFO).
Further Information
Relevant financial procedures can be viewed at:
- Financial Procedures Manual - Section 14
- Financial Procedure for Disposal of Fixed Assets/Obsolete Equipment
Service Owner
- Digital Governance
- Risk & Compliance
