Microsoft Teams for Video Conferencing Rooms
Information about checking availability of and booking videoconferencing and immersive suites and using the suites during the meetings.
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Service Description
Video conferencing is a cost-effective and environmentally friendly method of providing users with the ability to communicate and collaborate interactively from across many different geographical locations.
The range of purposes includes meetings, research, teaching, staff development and recruitment panels.
At Ulster University, we provide hardware-based video conferencing rooms, of varying sizes, that are enabled for SIP connection to external guests, but also work in conjunction with Teams and the Teams web app.
This affords Ulster staff, students, and external guests the flexibility to choose the most suitable connection method for each scheduled video conferencing meeting.
Ulster University has several video conferencing room types to cater for different meeting types.
1. Immersive Telepresence Suites
These suites allow for a true immersive experience across the campuses, where connected participants are displayed on screen in true life size format to simulate live discussion across a table. Users can also share content with internal and external participants by connecting their device to one of the HDMI cables provided in the room.
The Immersive Telepresence rooms can be found on the following campuses:
| Campus | Location | Occupancy |
|---|---|---|
| Belfast | BA-02-012 | 21 |
| Coleraine | H113a | 21 |
| Derry/Londonderry | MD008a | 21 |
2. Standard videoconferencing Suites
These spaces have a standard V-shape or straight table layout, with boundary microphones, speakers, and large format display screens. They give users the ability to video conference across the 3 campuses or with external partners and share content by connecting their device to the HDMI cable provided.
| Campus | Location | Occupancy |
|---|---|---|
| Belfast | BD-03-019 | 12 |
| Belfast | BD-03-036 | 6 |
| Coleraine | H215 | 20 |
| Derry/Londonderry | MD122 | 20 |
| Derry/Londonderry | MC114 | 12 |
Business Process
Video conferencing meetings are scheduled by the user/organiser, from within their Outlook Calendar.
As the video conferencing rooms are heavily used, University staff are encouraged to schedule their video conferences as far ahead as possible to avoid disappointment.
We would also advise a minimum of 5 days' notice where external guests are being invited, to allow them time to liaise with their technical staff and test their connection method. This will increase the chance of having a high quality, successful video conference meeting.
Supporting Materials
- Microsoft Teams for Staff
- Microsoft Teams specific to Video Conferencing Rooms
- Best Practice tips for Virtual Meetings
How to contact the Service Desk
Live chat
You can also Live Chat with a Service Desk team member. When a team member is available you will see a button on the bottom right of this screen. If the button is not visible, you can still contact us via the methods above.
Service Desk Hours
Opening Hours
Monday - Friday 8am - 8pm
Saturday – Sunday 1.30pm – 5pm
Extended Closure - Easter and Christmas Holidays
Eligibility
The service is available to all registered staff of the University.
Service Owner
Infrastructure & Operations
