Videoconferencing

Ulster University’s videoconferencing service enables staff to meet and collaborate with colleagues or external partners across multiple locations. It offers a cost‑effective, environmentally conscious alternative to travel, with high‑quality audio and video designed to support everything from research discussions to recruitment panels.

We provide a range of dedicated videoconferencing rooms across all campuses, each equipped to connect seamlessly via Microsoft Teams and the Teams web app.

There are 2 different types of videoconference room.

Immersive Suites

These rooms create a life‑size, across‑the‑table experience that simulates an in‑person meeting. Participants appear in true scale, making discussions feel natural and collaborative.

Features include:

• Life‑size multi‑screen telepresence setup
• High‑quality audio
• HDMI inputs for content sharing with internal or external participants

Locations and Capacity

Explore the Immersive Suites

Belfast

BA-02-012 Immersive Suite

Virtually explore this space

Derry~Londonderry

MD008a Immersive Suite

Virtually explore this space

Standard videoconferencing Suites

These rooms offer a more traditional layout with high‑quality microphones, speakers, and large displays. They support multi‑campus meetings, external connections, and content sharing via HDMI.

Typical features:

• V‑shaped or straight table layout
• Boundary microphones
• Large format displays
• HDMI content sharing

Belfast Campus

Videoconferencing  rooms at Belfast Campus

Location	Occupancy
BD-03-019	12
BD-03-036	6

Coleraine Campus

Videoconferencing rooms at Coleraine campus

Location	Occupancy
H215	20
L127	8
I104	12
X003	8

Derry~Londonderry Campus

Videoconferencing rooms at Derry~Londonderry campus

Location	Occupancy
MD122	20
MC114	12

Business Process

Videoconferencing rooms are booked directly through your Outlook Calendar.

To ensure availability, especially during busy periods, staff are encouraged to schedule meetings as early as possible.

Inviting External Participants

If you are connecting with external guests, please allow at least 5 days’ notice. This gives their technical teams time to confirm compatibility and test their connection method, helping ensure a smooth, high‑quality meeting.

Supporting Materials

How to book a Video Conferencing Room using MS Teams

A clear guide to booking, joining, and running meetings in Teams‑enabled rooms across Ulster University.

Best Practice tips for Virtual Meetings

Simple tips to help ensure smooth running virtual meetings.

Microsoft Teams

Ulster staff can use Microsoft Teams to chat, meet, share files, and collaborate securely via Office 365.

For Staff

Eligibility

The service is available to all registered staff of the University.

Service Owner

ICT Customer Services