The following details key supervisory responsibilities at each stage in the PhD Researcher's journey, including guidance and resources for each stage.
| Supervisory Responsibility | Resources, Links and Guidance |
|---|---|
| Develop a suitable project outline and submit to Research Director for approval. For main competition, your subject area may send out an MS Form link to collect this information. | |
|
Be active in advertising the project to potential applicants. Use your networks and social media to distribute links to your opportunities | Projects are all advertised online |
| At least one member of the supervisory team should have attended a recent Recruitment and Selection Training course and be available to interview applicants for the project | Recruitment and Selection Training |
| Maintain contact with incoming PhD researcher between offer and registration. UoA administrators can advise on acceptance of offers. | |
| Discuss expectations at initial supervisory meeting. | Expectations of PhD Researcher/ Supervisory team (downloadable tool) |
| Undertake a Training Needs Analysis with the PhD Researcher at an early supervision meeting. | PhD Manager |
| Discuss the need (or otherwise) for ethical approval and support the PhD researcher in obtaining any such approval required | Research Governance webpages |
| Support the PhD researcher in developing the ‘Initial Assessment of Progress’ report and viva (typically after 100 days for full-time and 200 days for part-time researchers) |
Initial Assessment process on PhD Manager Guidance available in Subject Level Handbooks |
| Support the PhD researcher in preparing for the Confirmation of Registration seminar (typically between nine months and 18 months for full-time and 18 to 36 months for part-time researchers) |
Confirmation Assessment process on PhD Manager Guidance available in Subject Level Handbooks |
| Ensure an Annual Report is submitted for each PhD researcher on an annual basis | Annual Report process on PhD Manager |
| Identify and contact Internal and External Examiners, ensuring timely completion of Examiner nomination form (three months prior to expected submission date) | Examination process on PhD Manager |
| Support the PhD researcher in submitting thesis in a timely manner | Guidance on submitting of theses |
| Arrange viva, including securing a date and time from all panel members and PhD researcher and inform Doctoral College in a timely fashion (allowing one month from submission of thesis to viva date) | Guidance for Chair of Supervisory Team in arranging viva. |
| Submit a pre-viva report for the PhD researcher | Examination process on PhD Manager |
| Where appropriate, support PhD researcher in achieving post-viva amendments | |
| Complete necessary 'sign off' paperwork to allow PhD researcher to graduate | Deposit of Samples and Data form in the Examination process on PhD Manager Reassignment of PhD researcher’s Intellectual Property Rights form in the Examination process on PhD Manager |
