Supervisor responsibilities in the PhD Researcher's Journey

The following details key supervisory responsibilities at each stage in the PhD Researcher's journey, including guidance and resources for each stage.  You may wish to view the guidance for PhD Researchers in conjunction with this page.

Your main administration tool will be PhD Manager where you can review your researcher's progress and make any required changes.

Supervisory ResponsibilityResources, Links and Guidance
Develop a suitable project outline and submit to Research Director for approval

Project Approval Form

Be active in advertising the project to potential applicants

Projects are all advertised online

Use Twitter and social media networks to distribute links to your opportunities

Be cognisant of the deadlines for application (University competitions) and/or set appropriate deadlines for application (externally funded projects) 
At least one member of the supervisory team should be trained and available to interview applicants for the projectRecruitment and Selection Training opportunities
Liaise with Research Director and Faculty Administrative Support to make preparations for new PhD researchers (office space/computer/other resources)

Faculty contact details

Consider pre-registration communication with PhD researcher between offer and registration 
Introduce the PhD researcher to the supervisory team (as appropriate) and discuss expectations Expectations of PhD Researcher/ Supervisory team (downloadable tool)
Induct the PhD researcher into the Research Group(s) aligned with research project 
Support, and be aware of, PhD researcher in undertaking the Training Needs Analysis at the start of the research projectTraining Needs Analysis template/guidance
Discuss the need (or otherwise) for ethical approval and support the PhD researcher in obtaining any such approval requiredResearch Governance webpages
Support the PhD researcher in developing the ‘Initial Assessment of Progress’ report and viva (typically after 100 days for full-time and 200 days for part-time researchers)Initial Assessment process on PhD Manager
Guidance and regulations available from Faculty
Support the PhD researcher in preparing for the Confirmation of Registration seminar (typically after nine months for full-time and 18 months for part-time researchers)Confirmation Assessment process on PhD Manager
Faculty specific guidance available
Ensure an Annual Report is submitted for each PhD researcher on an annual basis, via SharepointAnnual Report process on PhD Manager
Identify and contact Internal and External Examiners, ensuring timely completion of RS12 nomination form (three months prior to expected submission date)


Criteria for appointment of examiners

Support the PhD researcher in submitting thesis in a timely mannerGuidance on presentation of theses
Arrange viva, including securing a date and time from all panel members and PhD researcher and inform Doctoral College in a timely fashion (allowing one month from submission of thesis to viva date) 
Where appropriate, support PhD researcher in achieving post-viva amendments 
Complete necessary 'sign off' paperwork to allow PhD researcher to graduateRS16 form
RS17 form