The Ulster University Doctoral College has developed this page to help External Examiners complete their claim for both their examination fee and reimbursement of their expenses.
- PhD Examination fee - £200
- MPhil Examination fee - £150
25p per mile.
Doctoral College can pay up to £300 for return flights. Any excess must be approved prior to booking the flight and may be paid by Faculty.
Doctoral College can reimburse you for expenses like short taxi trips, parking etc but you will need to provide receipts for these. If you are claiming for a meal, please note that we do not cover the cost of any alcoholic beverages.
Claims are paid at the end of each month.
They must be submitted online by the end of the first week of the month in order to be included in the payment run at the end of the month.
Starter Declaration Form
Claimants are required to submit a New Starter Declaration for each claim. Tax will be payable for those eligible to pay tax in the UK.
When you fist go in you will need to create an account which includes adding your bank account details. A Guide on how to do this is available via the above link.
when this is complete you will be able to login and click into the option for 'Claim Forms on the top right, then select 'External Examiner' from the drop down list.
This will take you to your dashboard.
In your dashboard, you will need to create a new claim by clicking 'Create' on the right hand side of the page which will then prompt you to enter some details, please enter as below editing the campus and date(s) of the visit:
Once submitted you will be taken back to your dashboard when you then need to create a line for each item you are claiming. You should start with your fee. Select 'Fee' from the dropdown menu and then 'Create' and you will be prompted to enter the fee amount.
Once that is submitted, you should then select 'Expenses' from the dropdown menu and then 'Create' again which will them prompt you to select the expenses type, commentary (i.e. what this was for, such as flights from x-y, or meal on x date), and the amount. Once submitted you can select another type from the dropdown list, if applicable.
Once you have a line for every item you can return to your dashboard where you will see your claim similar to below. Here you need to upload the receipts for your expenses. To do this, simply click the square 'Edit' icon at the right of each row.
Once everything is uploaded you can proceed to submit your claim