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1. Terms

1.1  The person or organisation to whom approval is granted (Hirer) will be held responsible for the conduct and supervision of all persons attending the event(s) covered by that approval and the termination of the event(s) at the time specified.

1.2  The Hirer will be held responsible for any damage caused to the facilities or property by any person or persons attending the event(s) covered by that approval.

1.3  It is the Hirer’s duty to agree to take on the liability /responsibility for managing/mitigating risks associated with their players when using our facilities to account for COVID-19 measures (e.g. player wellbeing etc.)

2. Use of Facilities

2.1   The number of persons attending an event must be in accordance with the accommodation available and be consistent with the number of supervisors in attendance.

2.2  Approvals for use of facilities include use of toilets and changing rooms. No University accommodation, other than that authorised, may be used, disturbed or entered into. The accommodation shall not be used for events of a political or religious nature.

2.3    Items of equipment may not be available for events unless specially requested beforehand. Any irregularities or damage must be reported to the Sports Centre Reception within before leaving premises.

3. Insurance & Indemnity

3.1  Ulster University shall not be responsible for any loss, damage, or injury to any property, person, or persons (including the Hirer’s invitees) and whether direct or indirect, consequential, or otherwise, unless suffered by reason of the negligence of the Ulster University, its servants or agents and that it is reasonable that the Ulster University should be so liable.  The Hirer shall be responsible for insurance cover for his use of the accommodation and shall, so far as it is reasonable that he should do so, indemnify and keep indemnified the Ulster University from liability in respect of any injury to, or the death of any person, or damage to any property by reason of, or arising directly or indirectly out of the use of the premises permitted and from all proceedings, costs, claims and demands of whatsoever nature, in respect of any such liability, or alleged liability.

4. Confirming Your Booking

4.1 Ulster University will confirm your booking upon receipt from you of a signed and completed booking form at which time any Booking Deposit will become due. The University may at its sole discretion refuse to accept any booking in which case you shall not be charged a Booking Deposit.

5. Cancellation

5.1  Cancellation of a booking must be notified in writing as soon as possible and in any case not later than one week before the date concerned. In the event of a cancellation of a booking, or failure to attend, by an organisation, the Ulster University reserves the right to retain the Booking Deposit and collect the previously agreed charges in whole or in part.

5.2  Ulster University reserves the right to change or cancel a booking.  Where a booking has to be so cancelled or changed as much notice as possible will be given.

6. Payment

6.1 The person who signed the application form shall be responsible for the prompt payment of the account which is due from the date of issue. You must pay within 30 days of the date of the invoice or interest will be added. Where accounts remain unpaid beyond 30 Days further bookings will not be accepted.

7. Behaviour on University Premises

7.1  You must make sure that you, members of your party, your agents and anyone visiting you at the University behave in such a way that they do not cause a nuisance or unreasonable disruption to the University, its members, students or employees, or to any other visitor to the University

7.2  You shall be responsible for the behavior of all members of your party, and you shall ensure they do not undertake any activities that may bring the University into disrepute, comply with all licensing, statutory, health and safety requirements and other such matters or instructions issued under them and at all times comply with the instructions of the Sports Centre staff and University Security Service.

8. Signature of Booking Form

8.1   By signing the booking form the representative of the organisers accept the terms and conditions noted herein and warrants that he or she has been duly authorised to legally bind the individual or organisation on whose behalf the booking is being made.

Full Conditions Governing Hire of Sports Facilities