1.1 Application for Flexible Working, including Job sharing
Members of staff are expected to keep their line manager informed at all stages. They should submit applications to job share, or work flexibly, to him/her as early as possible, normally within 4-6 months of the proposed date of commencement.
A member of staff returning from maternity leave may apply to return to work part-time for a six month period. She must apply to the Department of Human Resources at the earliest possible date, so that a temporary appointment may be made to the other half of the post. This vacancy may be filled using the Acting-Up procedures. If following her return to work, she decides that she wishes to apply for a flexible working arrangement, or to job share, immediately following the period of part-time working, she must make such application at the earliest possible date, and normally not later than three months before the temporary period of part-time working expires.
1.2 Register of Staff-Job Sharing
The Department of Human Resources will maintain a register of staff who have applied to job share. A member of staff may apply to share his/her own post or to be considered for another current or future job share arrangement. Applicants will only be matched to a job of the same grade and campus. If a job share partner cannot be found from the register then the job share vacancy may be trawled internally. If this does not provide a suitable candidate then the job share vacancy may be advertised externally. If no one suitable is found, the applicant’s post will remain full-time.
1.3 Job Sharing - Statutory/Public Holidays
Statutory/Public holidays shall be granted as they occur (ie on days which would otherwise have been a working day for the job sharer), but where the job partners do not both work on every day of the week, and one partner might benefit from, for example, Monday statutory holidays, then the Head of Department/School must ensure there is an even distribution of public holidays. Where this is not practicable, the appropriate job sharer shall receive time off in lieu of public holidays. Ultimately, the entitlement to statutory/public holidays must be divided equally between the job share partners, and they must agree with their manager how this will be achieved.
1.4 Communication between Job Sharers
A prime responsibility for job sharing partners is to communicate with one another, to exchange information and update one another, so that continuity is maintained. Heads of Departments, on consideration of the nature and complexity of the duties, may require building in a period of overlap in the working arrangements. It is important that job sharers appreciate that their job contracts constitute a partnership and their working practices reflect this.
1.5 Job Sharing - Sickness Absence
When one job sharer is absent owing to sickness, the other job sharer may be asked to work additional hours.
1.6 Job Sharing - Advertising of Staff Vacancies
Advertisements will indicate, if appropriate, that applications will be considered from persons wishing to job share.
1.7 Job Sharing - Recruitment and Selection
The normal recruitment and selection procedures will apply to job share vacancies.
1.8 Job Sharing - Additional Hours
The number of hours worked by each job sharer should not exceed half the hours of the full-time post. However, if there is a requirement for either job sharer to work additional hours, and this is approved by the Head of Department/School, then those hours will be paid at basic rate. The total number of hours worked by any job sharer should never exceed the hours of the full-time post.
1.9 Training and Promotion
The University's normal procedures will apply with regard to training and promotion.
If a job-sharer or part-time employee is required to attend a training course on a day or part of a day on which he/she does not normally work, he/she should receive time off in lieu. If he/she applies to attend a course of further study on a day on which he/she does normally work, no time off in lieu will be granted. (In similar circumstances, the same regulations apply to full- time staff).