A3M System

Description

A3M (Application Access & Associate Management) is an Identity and Access management system designed primarily to manage the provision and lifecycle of Ulster University Associate staff.

What can I use the A3M System for?

• Authorisers can create and authorise an IT Account for a person sponsored to receive an IT account and access to systems by their Faculty/Department
• View your own A3M Record
• Enquire on the progress of requests
• Checking details of associates sponsored/authorised by yourself
• Updating details for your associates, for example contact details

Who are the authorisers in my department/faculty?

• Authorisers list

How do I access the A3M System?

• Access A3M System

Is there a A3M System User Guide?

• A3M System Training Resources

Is there anything I need to be aware of when creating an Associate Account?

• Account creation process for associates uses their National Insurance number for identification. It is imperative that this field is completed correctly.
• If an associate does not have a National Insurance number as they are not a UK National, a temporary number MUST be created, of the form:
  • TNddmmyyM - 'M' for male
  • TNddmmyyF - 'F' for female

  Where TN stands for temporary number and  ddmmyy is the date of birth

• Duplicate National Insurance numbers in A3M will result in the account not being provisioned until any issue is resolved.
• Please note that associate accounts should be requested at least a day before the account is required to ensure their account is ready.
• Associates get an email to their personal email address advising an Ulster University associate account has been set up for them, along with a link to set an initial password. However, it is the responsibility of the sponsor and/or authoriser to advise them of their Associate Account number (A-code) before they can proceed in setting their password.
• Associates set their own passwords but the password chosen must follow the current password complexity standard and when typing the new password the associate will see complexity guidance.