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UKRI's longform publication fund

Publishing a longform output

Are you publishing a longform output which falls under the UKRI Open Access Policy? Do not enter any contractual agreement, commit to Open Access, or commit to pay until we have UKRI approval of costs.

Apply to the UKRI fund for long-form outputs

This form enables Ulster to apply to UKRI for funding for your output.   You may submit an application at the draft stage of your output but it should be with a specific publisher in mind and with estimated costs.

Access the application form (Opens in a new window)

FAQs

  • When does the fund open?

    The University will be able to apply to UKRI’s fund on behalf of Ulster Researchers from 28th November 2023.

  • What form will the application process take?

    Stage 1 -  From 28th November 2023 research organisations can submit applications for funding.  

    Stage 1 registers a publication for funding and an application MUST be made by the Research Organisation as opposed to the researcher(s).  Ulster authors will be asked to complete a MS Form to register details of each longform publication that falls under the remit of the UKRI Open Access Policy.  Each publication MUST be registered before a publishing contract is signed and can be registered at the draft stage. An application for a draft publication should be with a specific publisher in mind and with estimated costs.  Research Performance on behalf of Ulster University will make stage 1 applications to UKRI.   UKRI processes the application and confirms if the publication is eligible.    UKRI aim to respond to stage 1 applications within 10 days.  Authors will in turn be made aware of UKRI's decision on eligibility and if the publication is eligible for support, we will confirm that UKRI will reimburse costs for the publication.

    Pre-stage 2 Author writes and publishes the monograph/chapter/collection

    Details on how authors can access funds for confirmed publications will be provided as soon as possible.

    Stage 2 -  From January 2024 research organisations will be able to recover costs for publications that UKRI has agreed to fund.

    Payment will be reimbursed to a university budget code after the output has been published.  This is Stage 2 of the process.  Payment will be made dependent on evidence that the publication is available open access. Details of our internal stage 2 process will be available as soon as possible.

  • What can UKRI's fund be used for?

    The fund will support a variety of open access publishing models that result in immediate open access with any Creative Commons licence:

    • Book processing charges (BPCs)
    • Chapter processing charges
    • Diamond/non-BPC open access models
  • What are the maximum funds I can apply for?
    Types of open access costs supported by the fundMaximum funding available (inclusive of VAT, where applicable)
    Book Processing Charges (BPCs)£10,000
    Chapter Processing Charges£1,000
    Diamond/non-BPC open access models

    £6,000 for the first output

    An additional £3,000 may be claimed if two or more UKRI publications from your organisation are being published open access under the collection.

  • What happens if the charge is greater than the maximum amount?

    You have two choices:

    1. If the desired publisher's costs are higher than the permitted costs, a claim for the maximum permitted funding can be made and the excess paid via other funding, if you have access to other funding.  Please note there are no dedicated funds at Ulster for Open Access publishing.
    2. You can follow route 2 to meeting the policy by depositing the author’s accepted manuscript in an institutional or subject repository within 12 months of publication of the version of record with a creative commons licence.
  • Can we get the questions that are going to be asked in the application in advance?  

    A stage 1 application will require the following information:

    Monographs 

    		Edited CollectionsBook chapters
    UKRI funding reference(s)UKRI funding reference(s)UKRI funding reference(s)
    Current planned end date of awardCurrent planned end date of awardCurrent planned end date of award
    Grant-holding organisation Grant-holding organisationGrant-holding organisation
    Author name(s)Editors name(s)Author name(s)
    Internal author(s) affiliation(s) Internal editor(s) affiliation(s)Internal author(s) affiliation(s)
    Title of publication (draft)Title of the edited collection (draft)Title of book chapter (draft)
    Name of publisher or proposed publisherName of publisher or proposed publisherName(s) of editors of the collection where the chapter will be published.
    Estimated open access costs requested from UKRI inc. VATEstimated open access costs requested from UKRI inc. VATTitle of the edited collection where the chapter will be published (draft)
    Publication date or estimated datePublication date or estimated dateName of publisher or proposed publisher
    Statement about relationship to the UKRI funded project or grant, including the author’s role in thisStatement about relationship to the UKRI funded project or grant, including the author’s role in thisEstimated open access costs requested from UKRI inc. VAT
    Any additional commentsAny additional commentsPublication date or estimated date
      Statement about relationship to the UKRI funded project or grant, including the author’s role in this.
      Any additional comments
  • Can I still apply for funding after my project ends?

    Yes for up to six years after the project has ended.  UKRI have introduced a seven-year threshold.  This means that if a monograph, book chapter, or edited collection is published seven or more years after the formal end of a UKRI funded project, then it will no longer be eligible for support via UKRI’s fund.

  • Is the fund limited to 1 publication from a UKRI project or can I apply for funds for multiple publications?

    If there is a demonstrable link from a UKRI project to a research publication you can apply for funding for the output i.e. you can apply for as many publications as you require.

  • Is there going to be rationing?  What happens if the fund runs out?

    There is no rationing, if an output is in scope it will get funding.

  • There may be several years between the stage 1 application and the actual publication of an output and being able to draw down funds - is this problematic?

    UKRI recognise that there may be a period of years between a Stage 1 and a Stage 2 application.  This is not problematic for obtaining funds.

  • If I got a failed decision at stage 1 can I apply again for the same publication?

    Yes, you can resubmit if you can more clearly demonstrate a link to the UKRI award.

  • Can UKRI funds be used to cover printing of Open Access books?    

    No, the open access requirement applies to the digital version and the fund is provided to support open access for the digital version. It is not permissible to claim costs for producing print versions.

  • Are there any instances in which funding might not actually be awarded in stage 2?

    Funding might not be awarded if the publication ended up being a different type or if wrong information was provided during stage 1.

  • Can researchers who have a valid exemption still apply for funds?

    Yes, they can apply for funds if they choose not to take exemption and go for Gold open access.

Further queries?

Have you any further queries regarding the fund or application process?  Please contact Library-OpenAccess@ulster.ac.uk.