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POLICIES

This section gives information on a range of policies, protocols and codes of practice which have been endorsed by the Academic Standards and Quality Enhancement Committee (ASQEC), the Learning and Teaching Committee (formerly Teaching and Learning Committee), or the former Academic Policy Committee and its sub-committees, and approved by Senate.  The list below identifies the title of the policy and date of endorsement.

Policies are also contained in other sections and in the  Assessment Handbook.

A  B  C  D  E  F  G  H  I  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

A

Absence - see also Attendance

Absence: Notification (19.10.05)

Absence: Leave of (Policy)  (12.4.06)

Access: Age Regulation (6.2.08)

Access: Award Title (7.12.05)

Access: Exemptions (7.12.05)

Accreditation of Prior Learning (APL) Policy (8.2.06 - modified at Senate 5.4.06 & by TLC 5.12.07) (reviewed 2008 & 2011) [Amended 2012 & 2015]

Accreditation of Prior Learning: Guidelines for Staff and Applicants (2011) [Amended 2012 & 2015]

Accreditation of Prior Learning (APL) (22.11.00, 24.1.01, 22.10.03, 10.12.03, 8.2.06, 12.4.06, 5.12.07, 15.10.08, 15.6.11, 17.6.15)

Accreditation of Prior Learning (APL): Working Group Report (4.5.05, 19.10.05, 18.6.08, 15.6.11)

Admissions, Examining and Assessment, where a Member of Staff has a Personal Interest, Involvement or Relationship with a Student or Prospective Student (Taught Courses) Code of Practice (8.5.02)

Admissions Procedures:  Conduct of Interviews (27.2.02 - revised 22.10.03)

Advisers of Studies (6.3.00, 17.5.00, 22.6.04, 25.4.07, 8.5.12)

Advisers of Studies: Code of Practice

Aegrotat (20.10.04, 15.6.11)

Anonymous Marking of Coursework (22.6.01, 23.10.02, 7.12.05)

Anonymous Marking of Written Examinations (9.3.98)

Anonymous Marking of Written Examinations (Partner Institutions) (23.10.02)

Appeals (21.11.01)

Appeals Panels, Chairing (2.3.05)

Archive of Assessment Material (5.5.04)   [See also Examinations: Retention of Material]

Assessment Criteria by Levels (24.6.03)

Assessment: Electronic Management of Assessment Policy (20.6.16)

Assessment Handbook

Assessment:  Personal Interest (8.5.02)

Assessment, Principles of, and Feedback for Learning (15.6.11)

Assessment: Workload Equivalence (8.12.04, 14.3.18)

Athletes, Elite (NOW 'Talented' 2013): Approved Absence and Independent Study Programme (24.10.01, 24.6.03, 18.10.06, 17.10.07)

Attendance:  Notification of Absence (5.5.04)

Attendance:  Protocol in Respect of Student Attendance (22.6.04)

Attendance:  Student (2.5.01, 5.5.04, 19.10.05, 14.6.06, 6.12.06, 15.10.13)

Automatic Progression from Semester 1 to 2 (2.5.01, 21.11.01, 23.10.02)

Award Abbreviations (17.1.00)

Awards, Calculation of Summary Mark for (13.10.10)

B

Boards of Examiners:  Chairing (17.5.00, 25.10.00)

Boards of Examiners:  Confirmation of Awards (10.12.03)

Boards of Examiners: Disagreement (28.3.12)

Boards of Examiners:  Extenuating Circumstances (8.3.99)

Boards of Examiners:  Minuting (25.10.00)

Boards of Examiners:  Partner Institutions (21.11.01, 25.4.07)

Boards of Examiners: Statistical Data (11.12.12)

Boards of Examiners by Videoconferencing (30.3.11, 4.12.17)

C

Calculation of Summary Mark for Awards (13.10.10)

Career Development Learning Framework (3.12.08)

Carrying Failure (24.1.01)

Carrying Failure:  Extenuating Circumstances (21.11.01)

Classification Boundaries and Borderline Candidates (2.2.11)

Classification of Awards: Changes 2009/10

Classification of Awards: Bands in Undergraduate Programmes other than Honours Degrees (20.10.04, 8.4.09)

Classification of Final Award: Weighting of Modules (2.3.05)

Classification of Final Results: Timing of Changes to Regulations (14.3.18)

Classification of Honours Degree: with more than 120 Credits at Level 6 (23.4.08)

Classification of Honours Degree:  (Level 6) (28.2.01,  23.1.02, 8.4.09, 16.10.13)

Classification of Honours Degree:  Classification Bands (21.11.01, 23.10.02, 20.10.04)

Classification of Honours Degree: Classification Bands (Repeating Students) (23.10.02)

Classification of Integrated Master's Degrees (11.12.12, 27.3.13)

Classification of Master's Degrees of More than 200 Points Value (20.6.07, 3.12.08)

Classification of Taught Postgraduate Awards (10.12.03, 8.4.09, 11.12.12, 17.6.15, 21.2.17)

Collaborative Learning (Paper received at TLC 3.12.08)

Complaints (Student) (19.1.96, 24.1.01)

Condonement (8.4.09)

Condonement: Removal from 2009/10

Consequences of Failure:  Discontinue Studies at the University (10.12.03)

Continuing Professional Development (CPD) (14.6.06, 5.12.07, 18.6.08, ADEC 9.12.13, 23.2.16)

Copyright and Intellectual Property (6.2.08)

Course Closure: Residual Obligations to Students in the Event of Course Closure or Termination of an Agreement with a Partner Institution (25.4.07)

Course File Archive and Syllabus Searches (23.1.02)

Course Handbook Template (20.6.12)

Course Revisions:  Requiring University-level Approval (24.1.01)  [Note with establishment of APSC, some changes are considered by that sub-committee.  APSC now replaced by APAG.]

Course Revisions:  Scrutiny (28.2.01)

Coursework: Ownership (25.4.07)

Coursework: Receipting (21.11.01)

Coursework Submission Sheet (21.11.01)

Creativity and Innovation in Curriculum (20.6.07)

Credit Rating of Short Courses within the School of Nursing: Procedures (24.6.03)

Criminal Offences:  Students (15.12.97)

D

Data Protection Act:  Retention of Data (17.5.00)

Demonstrating, Postgraduate Teaching Assistants (23.10.02)

DipHE Award (22.6.04, 18.6.08)

Disabled Students: Protocol for Identifying and Responding to Requests for Reasonable Adjustments (14.10.09)

Dissertations: Honours and Integrated Master's Degrees (15.10.14, 9.12.14)

Dissertations:  Master's: Deposit in Library (20.10.04, 4.5.05, 14.6.06, 6.2.08, 15.10.08, 18.6.14, 15.10.14, 17.6.15)

Dissertations:  Word Limits (22.10.03)

E

Edge Award, Ulster (30.3.11)

E-Learning, Framework for E Learning Standards - withdrawn June 2009 (ADEC 09.56)

E-Learning: Code of Practice (17.6.15)

E-Learning: New Proposals (8.12.04)

E-Learning:  Student Access to Completed Module Areas (10.12.03)

E-Learning:  Tutoring on On-line Courses (25.2.04)

Electronic Management of Assessment Policy (20.6.16, 14.2.17)

Elite Athletes (now 'Talented' Athletes) - See 'T'

Email Accounts (Students) (15.5.03)

Employability (4.5.05)

Employability Development Opportunities Review Tool (EDORT) (15.6.11, 20.6.12)

Employability Journey (1.4.15)

Employment of Full-Time Students (6.3.00)

English Language Requirements for Admission (non-native speakers) (6.12.06)

Entrepreneurship (28.2.01, 15.5.03, 22.10.03, 5.5.04, 17.10.07, 15.10.08)

Entrepreneurship:  Certifying Achievement (8.12.04)

Entry Requirements for Postgraduate Courses (5.5.04)

E-Tutors:  Code of Practice (2.3.05)

European Credit Transfer Scheme (ECTS):  Transcripts (10.12.03, 25,2,04)

Examinations:  Access to Scripts (22.6.01)

Examinations:  Approval of Draft Examination Papers by Subject Partnership Managers (20.10.04)

Examinations:  Dyslexic Students (24.6.03)

Examinations:  Moderation of Draft Examination Papers (25.2.04)

Examinations:  Personal Interest (8.5.02)

Examinations: Requirements at Level A/1 [3-4] (6.12.06, 25.4.07, 18.6.08)

Examinations:  Retention of Material (13.10.97, 31.3.10)   

Examinations: Semester 1: International Students (10.12.03, 25.2.04, APPAIC 11.2.15, APPAIC 7.5.15)               

Examinations: Semester 1: Timing (1.12.10)                                     

Examinations, Supplementary:  Timing (Placement Student) (19.1.98)

Examinations:  Use of Calculators (17.1.00)

Examinations:  Use of Dictionaries (Overseas Students) (21.11.01, 26.2.03)

Exit Awards: Combined Honours degrees (17.6.09, 1.12.10, 19.10.11)

Exit Interviews: Withdrawing Students (16.6.10)

Extenuating Circumstances (12.4.06, 18.10.06, ISSC 7.12.09)

Extenuating Circumstances: Guidelines (18.10.06) (Revised December 2009, June 2010)

Extenuating Circumstances (Working Group) (5.5.04)

External Examiners: Access to VLE (17.10.12)

External Examiners:  Attendance at Boards (10.3.97, 21.11.01)

External Examiners:  Extension of Appointment (10.12.03, 15.6.11, 13.12.11)

External Examiners:  Fees/Expenses (11.12.02, 2.3.05)

External Examiners:  Induction (24.10.01, 22.10.03)

External Examiners:  Moderating Levels 3/4/5 (21.11.01, 3.12.08, 16.6.10, 13.12.11, 28.3.12)

External Examiners: Moderation of Coursework Assessment Schemes (25.10.00, 20.10.04)

External Examiners: Publication of Identity (1.4.09. 15.6.11, 13.12.11, 11.12.12)

External Examiners: Sharing of Reports with Students (6.12.06, 20.6.07, 15.6.11, 13.12.11, 28.3.12, 17.10.12)

External Examiners: Report Form for Subject Networks (15.6.11)

External Examiners:  Viva Examinations [See V]

External Examiners' Reports:  Response to Reports (Partner Institutions) (23.10.02)

External Examining Arrangements Review (2011) (15.6.11, 13.12.11)

F

Failure at the Final Attempt (12.12.05, 26.6.13)

Failure:  Repeated Assessments (11.12.02)

Fees:  Postgraduate Courses (28.2.01)

First Sit of Semester One Assessment (5.5.04, 12.4.06)

Fitness for Professional Practice (24.6.03, 22.10.03, 5.5.04)

Foundation Degrees: Progression to Honours degrees (20.10.04)

Foundation Degree Progress/Articulation (18.6.08)

Franchised Courses (28.3.12)

G

Grade Point Average (21.2.17)

Graduate Diplomas/Certificates (5.5.04)

Graduate Qualities (12.10.98, 16.6.10, 15.6.11, 19.10.11, 15.10.14)

Group Work (Paper received at TLC 3.12.08)

Group Work: Assessment (16.6.10)

H

Higher Education Achievement Report (17.6.09)

I

Induction, Retention and Progression Project 2003 - 2006: Report on TQEF-Funded (20.6.07)

Induction, Student:  Guidelines (8.5.02)

Induction, Student:  Implementation Plan (26.6.02)

Induction, Student: Transition Policy (14.6.05) [SEE ALSO T]

Induction, Student:  Writing and Referencing Skills (22.10.03) [See also Study Skills]

Intellectual Property and Copyright (6.2.08)

Internationalisation of the Curriculum (19.6.13)

Invigilation (ISSC 11.5.10)

Irish Language/Ulster-Scots (24.1.01, 28.2.01)

J

Joint Awards (17.6.09)

L

Learning and Teaching Charter (4.2.09)

Leave of Absence: Policy (12.4.06)

Level 6 - 8 Modules in Colleges (17.1.00, 6.3.00)

Linked Postgraduate Awards (14.5.97)

M

 

Mark for Awards: Calculation of Summary (13.10.10)

Marks, Release of on Web (2.3.05)

Master's Degree: Full-Time: Attendance Requirements (14.10.09)

Moderation (Internal) (12.4.06, 14.6.06, 17.10.07)

Modular Structure:  Combined Honours Degrees (28.2.01, 2.5.01, 19.6.13)

Module Co-ordinators:  Duties

Module Database Deadlines (30.3.11)

Module Handouts/Teaching Plans (2.5.01)

Module Outlines, Communication of (7.12.05)

N

Non-Award Bearing Programmes (15.6.11)

O

Occasional Students (11.12.02, 5.12.07)

Oral Examinations (22.6.01)

Oral and Viva Examinations:  Distinction (19.1.96) [See also V]

P

Parchments and Transcripts (11.12.02)

Part-time Study Definition (15.12.97, 18.6.08)

Pass Mark for Level 6 Modules in Postgraduate Courses (21.2.17)

Personal Development Plans (PDP): Policy Statement (under review - 2013) (8.12.04, 25.4.07, 4.2.09)   [See also Progress Files]

Personal and Professional Development: Certificate (18.6.08, 16.6.10, 20.6.12)

Placement: Guidelines for Staff on Bullying and Harassment (25.4.07, 20.6.07)

Placement: Guidelines for Students on Bullying and Harassment (18.10.06)

Placement: Health and Safety (22.10.03)

Placement: Indemnity (25.4.07)

Placement/Intercalary Year (13.5.98)

Placement: Monitoring (18.6.14, 15.10.14)

Placement: Non-Availability (Degrees) (1.4.09)

Placement: Non-Availability (Foundation degrees) (17.6.09)

Placement: Opportunity in Undergraduate Honours and Integrated Master's Degrees (18.6.14, 15.10.14, 9.12.14, 1.4.15)

Placement: Planning (Academic) and Progression from Year 2 (13.12.11)

Placement: Policy: Code of Practice (18.6.08)

Placement:  Policy for/Guide to Good Practice (2.5.01, 17.10.07, 18.6.08) (See also 'Work-Based Learning')

Placement: Policy: Guide to Good Practice (18.6.08)

Placement: Professional Practice (Introduction of Diploma) (25.10.00)

Placement: Provider Approval (18.6.10)

Placement: Re-naming of University Placement Awards (30.3.11)

Placement: Self-Employed Placement Students (30.3.11)

Placement: Visits (20.6.12)

Placement Year: Grading (27.3.13, 18.6.14)

Plagiarism: Definition (17.10.12)

Plagiarism: Extenuating Circumstances (3.2.10)

Plagiarism in Group Work (1.4.09)

Plagiarism Policy (2012)

Plagiarism Policy, Procedures and Guidance (2012)

Plagiarism: Working Group (19.10.05, 14.6.06, 6.2.08, 20.6.12)

Postgraduate Students: Code of Practice on Teaching and Demonstrating (23.10.02)

Prerequisites (14.3.18)

Prizes:  Re-allocation (14.10.96)

Professional Development: Postgraduate Certificate of (20.6.12)

Professional, Statutory and Regulatory Bodies: Protocol for Management of Links (18.6.08)

Programme Specifications (23.1.02, 5.5.04, 14.6.06, 7.2.07)

Programme Specifications for Access Courses (7.12.05)

Programmes (22.6.04)

Progress Files (15.5.03, 25.2.04, 22.6.04)   

Q

Qualifications and Credit Framework (24.10.01) (18.10.08)

QAA Code of Practice: Assessment (25.10.00, 7.2.07)      (Commentary - 25.10.00)      (Commentary - 7.2.07)

QAA Code of Practice: Careers, Education, Information and Guidance 2010 (13.10.10)

QAA Code of Practice: Collaborative Provision and Flexible and Distributed Learning (17.5.00, 4.5.05)

QAA Code of Practice: External Examining (25.10.00, 8.12.04)

QAA Code of Practice: Programme Approval, Monitoring and Review (24.1.01, 6.12.06)

QAA Code of Practice: Recruitment and Admissions (4.5.05)

QAA Code of Practice: Student Appeals and Complaints (25.10.00, 18.6.08)    

QAA Code of Practice: Work-Based and Placement Learning (23.10.02, 18.6.08)

Quality Code for HE: Chapter B2, Learning and Teaching (19.6.13)

Quality Code for HE: Chapter B6: Assessment of Students and Recognition of Prior Learning (15.10.14)

Quality Code for HE: Chapter B7, External Examining (13.12.11)

Questionnaire, Student: Assessment of Teaching (25.4.07, 18.6.08, 17.6.09, 14.10.09)

R

Receipting of Coursework (21.11.01)

Recognised Teachers (17.10.07, 15.10.08, 14.10.09, 2.12.09, 2.2.11, 19.10.11)

Regulations: Foundation degrees: Two-Year, Three-Semester Model (14.3.18)

Regulations:  Parity (10.12.03)

Regulations: Timing of Changes (14.3.18)

Regulations:  Working Group Report (SCTC, 11.4.00) (APC, 17.5.00)

Regulatory Framework - Review (18.6.08)

Research on Human Subjects (7.12.05, 12.4.06, 19.6.13)

Residual Obligations to Students in the Event of Course Closure or Termination of an Agreement with a Partner Institution (25.4.07)

S

Safe Practice as Part of Clinical and Social Care Governance (6.2.08)

Semester Dates (6.12.06, 14.2.17)

Short Courses (15.6.11)

Short Courses:  Accreditation (12.10.98, 5.12.07)

Short Courses: Attendance Certificates (27.4.99)

Slow Tracking (11.4.00)

Small Group Teaching (20.10.04)

Special Educational Needs and Disability (NI) Order 2005 (SENDO) (19.10.05)

Special Educational Needs and Disability (NI) Order 2005 (SENDO): Draft Risk Assessment; Compliance Audit Tool (6.12.06, 3.12.08)

Standards:  Principles of Standards and Quality Management (8.12.04)

Student Attendance - see 'A'

Student Experience: Key Principles (ADEC 12.5.15)

 

Student Survey on the Quality of Teaching - see Questionnaire Student: Assessment of Teaching

Study Abroad: DIAS (15.10.14)

Study Abroad: Module (13.12.11)

Study Abroad:  Policy for Quality Assurance in Respect of University or other Study Experience outside the UK (8.5.02) (Reviewed and updated January 2015)

Study Abroad: Staff Guidelines on Bullying and Harassment (20.6.07)

Study Skills Support for Learning in Higher Education: Provision of (16.6.10)

Subject Management:  Combined Honours Degrees (26.6.02)

Summary Mark for Awards: Calculation (13.10.10)

Supplementary Examinations (22.11.00)

Sustainability, Education for (13.12.11, 17.6.15)

T

Talented Athletes: Approved Absence and Independent Study Programme (24.10.01, 24.6.03, 18.10.06, 17.10.07)

Teaching: Policy for First Year Undergraduate Teaching  (23.4.08)

Teaching and Learning Charter - SEE 'L'

Teaching Day:  Extension (17.5.95, 30.3.11)

Teaching Staff who are not Employees (13.10.97)

Ten Point Modules (19.1.96, 2.5.01)

Termination: Residual Obligations to Students in the Event of Course Closure or Termination of an Agreement with a Partner Institution (25.4.07)

Timetabling Principles: Working Group  (30.3.11, 19.6.13)

Transcripts:  For College Courses (8.5.02)

Transition Policy (14.6.05, 18.6.08, 17.6.09)

Turnitin: Guidelines for the Use of Turnitin (20.6.16)

Tutoring and Demonstrating by Postgraduate Students:  Code of Practice (23.10.02)

U

UCAS Asking Grades:  Contribution of Step-Up and Elite Athlete Points (11.12.02, 24.6.03)

V

Viva Voce Examinations (22.10.03, 8.2.06, 17.6.15) 

W

Wednesday Afternoons (19.1.96, 4.2.09, 17.6.09)

Word Limits (15.5.03, 22.6.04, 14.3.18)

Work-Based Learning: Compulsory (1.4.15) (See also 'Placement: Opp in UG Honours & Integrated Master's Degrees')

Work-Based Learning (Assessing): Guidelines to Promote Best Practice (19.10.05) (See also 'Placement')

Work-Based Learning/Placement: Guidelines for Staff on Bullying and Harassment (25.4.07, 20.6.07)

Work-Based Learning/Placement: Guidelines for Students on Bullying and Harassment (18.10.06)

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