How to supply Ulster University
Find out more about procurement, how Ulster University selects suppliers and how to apply for tenders.
How does the University select suppliers?
The University chooses its suppliers through competitive tendering (or quotations at lower values) when it needs to fulfil a requirement for goods, services or works. There are no ‘approved lists’, only contracts, framework agreements or similar arrangements.
If you are supplying good from Great Britain (GB) to Northern Ireland (NI) you should register with the Trader Support Services (TSS) and obtain an XI EORI number (a reference number used by TSS to identify the buyer seller).
The University’s XI EORI number is XI672390524000.
Applying for tenders
Ulster University uses a number of different platforms to advertise its opportunities. This ensures that as many potential suppliers as possible can find out about opportunities to do business with the University.
We use an e-Tendering Portal to run large value or complex tender activities because:
- it facilitates the ability to store, correspond and exchange tender documentation and communications.
- suppliers can access this free of charge.
Tenders over £30,000 are usually conducted using our e-Tendering Portal, eSourcing NI.
Lower value opportunities may be procured through the portal depending on the complexity and criticality to the University.
- You must register on eSourcing NI to access all relevant information and documentation to the tender. You will also be able to raise any questions specific to a tender through the messaging tool.
- In line with Brexit Guidelines, opportunities UK Find a Tender Service (FTS) is used to publish notice for above threshold procurements this is automatically done via eSourcing NI.
- Any projects funded which require to be advertised on the Official Journal of the European Union (OJEU) will be advertised on (Tenders Electronically Daily (TED) (Tenders Electronically Daily) and FTS
You can find works-based opportunities from £5k to £100k on constructionline. You must set up a tailored profile to be electronically notified of relevant opportunities.
The University collaborates widely and uses frameworks from a variety of public sector contacting bodies:
- NWUPC, NEUPC, SUPC and other HE Consortia
- Crown Commercial Services
- Central Procurement Directive (Northern Ireland)
Framework agreements are arrangements that have already undergone a full tender process from which eligible users can either directly purchase or call-off goods, services and the like.
If you are interested in tendering for framework agreements not run by the University you can contact the category managers through the above links or contact the University Procurement Office directly.
Terms and Conditions of Purchase
The University has a set of standard terms and conditions.
Terms and conditions below £30k for:
Terms and conditions above £30k for:
Where a consortium framework agreement is being used, the consortium terms will apply.