Ulster University Graduation

Graduation certificates

On successful completion of your course you are provided with a certificate (often referred to as a parchment) to verify your award.

The certificate, is often referred to as a 'parchment', contains your name, the type of award (certificate, diploma, degree), the subject of study and the classification of the award (if appropriate).

Your certificate is specially made and is of a very high quality and bears the University's watermark.

Your name

Your name will be included on your award certificate in the format, first name, middle names, surname.

The name used will be the full legal name which you confirmed as correct when you registered for your course or subsequently completed the Online Graduation process.

Title such as Mr, Mrs, Dr etc are not included and initials are not permitted. If any have been included, then we will remove them before the parchment is printed.

The name that appears on your certificate should be the same as that on your birth, adoption or marriage certificate as appropriate. Using a different version of your name may cause difficulties later on in proving that the certificate is yours.

Your certificate is a legal document to which the University's seal has been affixed.

You can check your name at any time by accessing your University record via the Student Portal.

Amending your name

Once your certificate has been issued it is not possible to amend your name.

Only in instances where the name has been misspelt which requires a minor amendment, will a replacement be considered.  There will be a charge for this service

Collecting your certificate

If you attend graduation your certificate will be presented to you as you leave the platform after your award has been conferred.

If you choose not to attend graduation in person your award is conferred in absentia.

Even if you are not attending you should still use the graduation system to check that your name is correct (it will be printed on your certificate) and amend it if it is not.

Your name should be your full legal name as it appears on, for example, your birth certificate or marriage certificate.

Dates for collection

Awarding certificates will be available for collection within three weeks from the last published date of graduation, you will need to bring photgraphic ID with you in order to collect your certificate.

Certificates for Summer 2018 graduations will be available for collection between Monday 6 August 2018 and Friday 10 August 2018 only.

Certificates can be collected in person from:

Jordanstown and Belfast Examinations Office (Room 4F01)
Coleraine Examinations Office (Room H231)
Magee Registry and Examinations Office (Room MD130)

Receiving your certificate by post

If you wish to receive your certificate and transcript by post you have two options:

1. Standard postal delivery

This option is free of charge and at student's own risk.

From Monday 13 August 2018, certifications will be posted free of charge with the official transcript via standard delivery to the home address on the Student Record's system as provided by you.

2. Recorded Delivery

A fee of £8 is charged for the recorded delivery service.

If you want your certificate to be sent to you by recorded delivery, then you can request this via the Online Graduation process or by completing the Posting of Parchment form.

Parchments will be posted from Monday 13 August 2018.

The University will not accept any responsibility for a student not receiving a certificate because of an incorrect address.

If you have not received your certificate

If you have not received your certificate/transcript by the end of September 2018, please contact your campus Examinations Office immediately to request a replacement of each document free of charge.

Requests for replacements received outside this period will incur a charge.

A free replacement will not be provided if any of the following apply:

  • You provided an incorrect postal address
  • You changed the address at the time of postage
  • You notified us outside the expected delivery period that you had not received the documentation.

You can check your address at any time by accessing your University record via the Student Portal.

Higher Education Achievement Report (HEAR)

Ulster University provides a Higher Education Achievement Report (HEAR) to currently enrolled students and graduates – a record of academic and extra-curricular achievements to supplement the traditional degree award.

Visit the Student Guide for information on how to access your HEAR.