Ulster University Graduation

Graduation certificates

On successful completion of your course you are provided with a certificate (often referred to as a parchment) to verify your award.

The certificate, is often referred to as a 'parchment' and contains your name, the type of award (certificate, diploma, degree), the subject of study and the classification of the award (if appropriate).

Your certificate is specially made and is of a very high quality and bears the University's watermark.

Your name

The name that appears on your certificate should be the same as the name displayed on your birth, adoption or marriage certificate as appropriate. Using a different version of your name may cause difficulties later on in proving that the certificate is yours.

Please check your name on your student portal or the online graduation system to ensure you registered with your full legal name. If your name details need to be amended, please contact the Registry Office on your campus.

Amending your name

Once your certificate has been issued it is not possible to amend your name.

Only in instances where the name has been misspelt which requires a minor amendment, will a replacement be considered.  There will be a charge for this service

Collecting your certificate

If you attend graduation your certificate will be presented to you as you leave the platform after your award has been conferred.

If you choose not to attend graduation in person your award is conferred in absentia.

Even if you are not attending you should still use the graduation system to check that your name is correct and amend it if it is not.

Dates for collection

Awarding certificates will be available for collection within three weeks from the last published date of graduation, you will need to bring photographic ID with you in order to collect your certificate.

Graduation certificates will be posted along with your transcript from Monday 27 January, however if you would rather collect your parchment in person you may do so between Monday 20 January and Friday 24 January only from the Examinations Office on your campus as stated below. Remember to bring photographic ID if you wish to collect your certificate in person.

Campus Locations

Certificates can be collected in person from:

Jordanstown and Belfast Examinations Office (Room 4F01)
Coleraine Examinations Office (Room H231)
Magee Registry and Examinations Office (Room MD130)

Receiving your certificate by post

If you wish to receive your certificate and transcript by post you have two options:

1. Standard postal delivery

This option is free of charge and at student's own risk.

From Monday 27 January, certifications will be posted free of charge with the official transcript via standard delivery to the home address on the Student Record's system as provided by you.

2. Recorded Delivery

A fee of £8 is charged for the recorded delivery service.

If you want your certificate to be sent to you by recorded delivery, then you can request this via the Online Graduation process or by completing the Posting of Parchment form.

Parchments will be posted from Monday 27 January.

The University will not accept any responsibility for a student not receiving a certificate because of an incorrect address.

If you have not received your certificate

If you have not received your certificate/transcript by the end of February 2020, please contact your campus Examinations Office immediately to request a replacement of each document free of charge.

Requests for replacements received outside this period will incur a charge.

A free replacement will not be provided if any of the following apply:

  • You provided an incorrect postal address
  • You changed the address at the time of postage
  • You notified us outside the expected delivery period that you had not received the documentation.

You can check your address at any time by accessing your University record via the Student Portal.

Higher Education Achievement Report (HEAR)

Ulster University provides a Higher Education Achievement Report (HEAR) to currently enrolled students and graduates – a record of academic and extra-curricular achievements to supplement the traditional degree award.

Visit the Student Guide for information on how to access your HEAR.

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