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Open Days 2025 Terms and Conditions
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Open Days 2025 Terms and Conditions

1. Open Day Options

  1. Entry to the Ulster University Open Days 2025 (the “2025 Open Days“) will be offered to schools, colleges and other educational institutions (“Institution(s)”), in accordance with these terms and conditions, through the 4 alternative options detailed below.
  2. 2025 Open Day Options:
    • Option one – Belfast and Coleraine
    • Option two – Belfast and Derry~Londonderry
    • Option three – Coleraine and Derry~Londonderry
    • Option four – Belfast, Coleraine and Derry~Londonderry
  3. Option 1 will include reasonable transport costs reimbursed by Ulster University, for return travel from your Institution to our campus in Coleraine.  Transport costs to and from Belfast are not included in this option.
  4. Option 2 will include reasonable transport costs reimbursed by Ulster University, for return travel from your Institution to our campus in Derry~Londonderry. Transport costs to and from Belfast are not included in this option.
  5. Option 3 will include reasonable transport costs reimbursed by Ulster University, for return travel from your Institution to our campuses in Coleraine and Derry~Londonderry.
  6. Option 4 will include reasonable transport costs reimbursed by Ulster University, for return travel from your Institution to our campuses in Coleraine and Derry~Londonderry. Transport costs to and from Belfast are not included in this option.

2. Registration

  1. Institutions must register via the Ulster University Open Days email (sent to Institutions in March) OR Ulster University Open Days website and fully complete the registration form for one of the four available options by Friday 27th June 2025 at 17.00 in order to attend the 2025 Open Days (“Registration”). Further information can be found on our Information for Teachers/Guidance Councelors page.
  2. Registrations that are incomplete, delayed or not received by Friday 27 June 2025 at 17:00 may impact upon the ability for your Institution to attend the 2025 Open Days.

3. Confirmation of Attendance

  1. To avail of the offer of reimbursement of reasonable transport costs (as applicable), Institutions must not only complete their Registration but must also confirm their attendance at all 2025 Open Days (relevant to the particular option) by attending each Campus teacher’s seminar (which are to be held on each of the Campus Open Days).  You should note your attendance with a member of the Ulster University Market Engagement team (“Attendance”).

4. Maximum Access Numbers

  1. Access to 2025 Open Days will be restricted per campus.  Should maximum numbers be reached, Registration for this date will then close.
  2. The maximum numbers for each campus are set out below:
    • Belfast – 3500 persons per day
    • Coleraine – 2500 persons per day
    • Derry~Londonderry – 2000 persons per day
  3. Access of any persons to the 2025 Open Days is at the sole and absolute discretion of Ulster University whose decision shall be final.

5. Transport and Reimbursement

  1. Reimbursement of reasonable return transport costs from your Institution to our campuses in Coleraine and/or Derry~Londonderry (as applicable per the relevant option) will be offered for the 2025 Open Days, subject to and conditional upon the terms and conditions set out herein.
  2. Reimbursement of return transport costs in order to attend the 2025 Open Day in Belfast is not available. This travel cost is not offered or covered by Ulster University.
  3. When availing of one of the options set out in clause 1 above, transport arrangements should be booked between the attending Institution and their chosen transport supplier and will be subject to the relevant transport supplier’s terms and conditions.
  4. Once Attendance at campuses within the chosen 2025 Open Day options has been confirmed, Institutions will receive further instruction on reimbursement of the relevant transport costs from Ulster University.
  5. Reimbursements will be made within 60 days of receipt of satisfactory proof of payment documentation. Reimbursement will only be for transport outlined in the initial 2025 Open Days Registration and relative to the chosen Open Day Option.
  6. Where a transport supplier requires payment in advance, the Institution will be responsible for this payment, with Ulster University reimbursing the Institution for the reasonable transport costs on the terms set out herein following confirmation of Attendance at all Ulster University Open Days (relevant to the particular option) and on receipt of satisfactory proof of payment.
  7. All claims for reimbursement must be made by Monday 8 December 2025 to your Student Outreach and Recruitment Officer contact.  Claims received by your Student Outreach and Recruitment Officer contact after this date will not be accepted or processed.
  8. The Institution will be required to submit satisfactory documentation to support the claim by them for reimbursement by Ulster University of reasonable return transport costs paid.  This will include a subsidiary payment form, redacted bank statement and invoice.
  9. Institutions should include full details of their chosen transport supplier on the 2025 Open Day registration form, which will be available as detailed in clause 2.1.
  10. Should an educational institution avail of their own transport to attend the Ulster University Campus Open Days (i.e. school owned vehicle/s), reasonable mileage costs will be reimbursed at a rate of 25p per mile.

6. Liability

  1. Ulster University can suggest transport suppliers used previously but accepts no liability for the quality of the services provided and Institutions choose transport suppliers entirely at their own risk.
  2. Ulster University shall have no liability for, and shall not be responsible for payment in relation to:
    1. any delays or cancellations of transport to and from the University:
    2. any incidents that may happen en-route or any damage caused to the transport supplier’s vehicles;
    3. any damage to or loss of personal property or belongings; or
    4. any other additional charges or fees imposed by the chosen transport supplier on the Institution.

    Institutions are advised to carefully review and familiarise themselves with the cancellation policies and associated terms and conditions of the choosen transport supplier.

  3. Save for in respect of:
    1. death or personal injury caused by negligence,
    2. fraud or fraudulent misrepresentation; and
    3. anything else for which liability cannot be legally excluded,

    Ulster University’s total liability to the Institution under these terms and conditions is limited to the price of the transport services to be reimbursed in accordance with these terms and conditions.

7. General

  1. No one other than Ulster University and the Institution who made the Registration shall have any right to enforce any of these terms and conditions.
  2. These terms and conditions, and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with them, shall be governed by, and construed in accordance with the law of Northern Ireland.
  3. The courts of Northern Ireland shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with terms and conditions.