Skip to navigation Skip to content
Visit ulster.ac.uk

Event Support

Service Description

Information Services support events and conferences held within University locations throughout our four campuses. We are made aware of such events by requests from staff in Conference Services, Vice Chancellor's Office or Corporate Events.

Our room booking database and the media/AV booking system are also sources of information relating to events being organised by staff when equipment and/or support required is requested.

Business Process

As soon as you begin to make plans for an event, please contact the ISD Service Desk on extension 66777 or email servicedesk@ulster.ac.uk .

We will discuss all requirements with you, clarify costs and provide relevant advice regarding setup ensuring health and safety regulations are adhered to. Phone calls and email are the main methods of clarifying requirements.

In addition, ICTCS staff can attend "round the table" meetings with event organisers.

This is recommended when larger events are being organised. For smaller events, Conference Services can provide initial costs to clients when they receive enquiries based on an agreed price list provided by ICTCS.

For all other organisers, ICTCS staff on your campus will provide costs. All details will be recorded on the service desk call and updated by the ICT Manager on your campus or their nominee.

The service desk call will not be closed until the event has occurred and all charges have been recovered by ISD Admin and Finance.

Supporting Materials

Rooms booked for a conference that have fixed facilities will have user instructions displayed, these may be attached to the wall, table or equipment depending on the room layout.

For events that are organised for external clients, we advise that they familiarise themselves with their equipment well ahead of their event and ICTCS staff will make themselves available for this.

How to obtain help

Contact the ISD Service Desk.

Costs

Costs are applicable for ICTCS supported equipment whether it is already fixed or delivered to the venue.

Costs for any equipment and technical support (if provided) will be advised and must be formally agreed between ICTCS and the organiser of the event prior to its commencement date.

Eligibility

All staff organising an event in the University and Conference Services on behalf of external clients.

Service Owner

ICT Customer Services