Go Global Placement Advice

Information concerning your placement during the 2020-21 academic year.


Ulster University and the mutual (UMAL) providing travel cover will comply with FCO guidance which currently advises against all but essential international travel to certain countries.

We are advising you to continue preparations but to avoid making any financial commitments to cover flights, accommodation, insurances or payments to internship providers.

The University’s Insurance company, UMAL, have confirmed there will still be cover for Covid-19 related emergency medical expenses but that Covid-19 will be excluded from travel curtailment and disruption claims.

Please read through the policy carefully.

20-21 General Placement Advice

  • Am I expected to travel to my host country to study in-person for Semester 1?

    Mobility outside of Europe - most academic years begin in September; given the current FCO advice, we would not encourage you to travel to nor make financial commitments at this stage.

    Please speak to your studies advisor and the Global Mobility team for further guidance.

    Mobility within Europe - please see the 'Erasmus+ 20-21' section.

  • Am I expected to travel to my host country to work in-person for Semester 1?

    Mobility outside of Europe - most academic years begin in September; given the current FCO advice, we would not encourage you to travel to nor make financial commitments at this stage.

    Please speak to your placement tutor and Employability & Careers for further guidance.

    Mobility within Europe - please see the 'Erasmus+ 20-21' section.

  • I intend to study abroad in 2020/21, what application forms do I need to complete?

    Go to our Erasmus+ webpages, and choose Studies or Traineeships to complete your application form, or to our ISEP webpage to complete the Ulster interest form.

  • Will I need to complete a risk assessment?

    All students hoping to work/study abroad this academic year will also be responsible for filling out a risk assessment form prior to the start of their mobility. This form will help us and your studies advisor/placement tutor assess the potential risks of your mobility.

    If your placement is not in the Republic of Ireland, a process has now been established in order to approve your mobility.
    You will need to submit a Travel Preparation Assessment form minimum 2 weeks prior to departure.

    The aims of the form are to:

    • Help you to prepare for your time abroad.
    • Identify in advance any problems you may have during your time abroad relating to the environment in which you will be living and studying, the activities you will be undertaking, and your day-to-day life.
    • Consider ways of reducing the potential for these problems by using the information and resources available here at the University before you leave.
    • please get in touch with Global Mobility team.

    Please be mindful when completing this mandatory form, as it will be reviewed by Global Mobility team (studies) / Employability & Careers (traineeship), as well as your Studies Advisor (studies) / Placement Tutor (traineeship), and will form part of the decision process regarding your ability to undertake your mobility.

  • What happens if FCO advice changes before I am due to travel?

    Before starting a placement, you should consult with us to confirm details and check the living in country guide and travel advice for the country you will be visiting, being conscious that your placement may not be able to continue as originally planned.

    To undertake a placement, you should seek the agreement from us and your host.

    Unfortunately, if the FCO advice for your host country changes prior to your departure to advise against all but essential travel, we cannot approve your mobility at the moment.

    There may be opportunities for it to start at a later date if the situation changes and this is feasible.

    You should be ready to comply with local isolation, testing or quarantine requirements, and will need to rely on the local health system.

  • What happens if FCO advice now permits travel to my host country, can I go on placement?

    All placements outside the Republic of Ireland require to do a risk assessment (see above Q&A "Will I need to complete a risk assessment?") prior to the start of your mobility.

    Once FCO guidance permits travel to your host country, the Global Mobility team will be in touch with you to let you know whether you are approved to go abroad.

    Under no circumstances should you start your mobility without prior approval.

  • What happens if FCO advice changes to non-exempt whilst I am overseas?

    The Global Mobility team will email you with further guidance regarding the change in FCO guidance.

    You should follow the advice of the local authorities on how best to protect yourself and others, including on any measures introduced to control the virus.

    UMAL, our University insurance provider, has confirmed that if you remained in your placement country, the travel cover would continue. In relation to COVID-19 there is no cover for cancellations/rearrangements but there will be cover for emergency Medical Expenses only.

    You should also stay in touch with your host institution who will be best placed to advise you on local regulations and any advice relating to COVID-19 whilst you are in-country.
  • I am made financial commitments and am now unable to travel due to FCO advice. What should I do?

    The University has advised since the start of the pandemic "to continue preparations but to avoid making any financial commitments to cover flights, accommodation, insurances or payments to internship providers."

    Should you have made financial commitments, speak to the provider first to seek clarification on cancellations and postponements due to COVID-19, and seek guidance from your host institution for any further help.

  • What level of insurance will I have?

    The University’s Insurance company, UMAL, have confirmed there will still be cover for Covid-19 related emergency medical expenses but that Covid-19 will be excluded from travel curtailment and disruption claims.

    Please read through the policy carefully.

Fees

Programme of Study

  • I want to take the Civic & Economic Recovery module in Semester 1 and then complete an Erasmus+ Traineeship placement in Semester 2?

    You will register onto the CER module (20 credits) + DPPi (60 credits).

    Should your Erasmus+ traineeship placement be cancelled due to COVID-19, please let us know by 1st December so that we can look at finding you another placement with the Employability & Careers team.

    Remember that travel to countries other than the Republic of Ireland will require permission as per FCO guidance and thus there is a risk that your mobility could be delayed or cancelled should FCO advice change.

    If the total duration of your Erasmus mobility is less than 24 weeks, you will be liable to pay the placement year fee.

    If your Erasmus+ placement is longer than 24 weeks, then you will be eligible for a tuition fee waiver- this will be automatically applied.

Erasmus+ 20-21

  • Can I start my Erasmus+ work/study placement remotely?

    If this has been approved by both your studies advisor/placement tutor, as well as your host institution, you may be able to start your placement remotely.

    You will be required to submit an Erasmus+ application to provide details of when you expect to commence your placement.

    The European Commission guidelines currently state that funding through Erasmus+ requires physical mobility, i.e. you would not be eligible for the Erasmus+ grant whilst you are working/studying remotely.

    We would therefore only be able to reward you your Erasmus+ grant once you are on-site.

  • How is my Erasmus+ grant calculated?

    The monthly grant rates are set by the British Council each year, not by Ulster. Your Erasmus+ grant amount will be based on various criteria, including:

    • The duration of your stay abroad
    • The country in which your host institution is based
    • The type of Erasmus activity you are undertaking
    • If you meet the criteria for supplementary grant
  • When will I be paid my Erasmus+ grant?

    The Erasmus+ Grant will be paid directly to your bank account in two instalments.

    The first instalment will amount to 80% of your total grant and will be paid when you have completed and submitted the following:

    • Your Signed Student Grant Agreement
    • Approval for Erasmus Placement for Studies or Traineeship form
    • The ‘Before the Mobility’ section of your Learning Agreement for Traineeship/Studies
    • Your Signed Certificate of Arrival
    • The 1st Online Linguistic Support (OLS) Assessment (if applicable)

    The remainder of your grant will be paid to you when you have successfully completed your placement and submitted the following:

    • The ‘After the Mobility’ section of your Learning Agreement for Traineeship/Studies
    • The EU Online Participant Report
    • The 2nd Online Linguistic Support (OLS) Assessment (if applicable)

    You can find those some of those documents available under Documents and Forms. All documents can be submitted to StudyAbroad@ulster.ac.uk.

  • Will the European Health Insurance Card (EHIC) be valid for my placement in Europe?

    At present, the European Health Insurance Card (EHIC) is a free card that gives you access to medically necessary, state-provided healthcare during a temporary stay in any of the 28 EU countries, Iceland, Liechtenstein, Norway and Switzerland, under the same conditions and at the same cost (free in some countries) as people insured in that country.

    At the moment, when you travel to an EU country you should have both:

    • a European Health Insurance Card (EHIC)
    • travel insurance with healthcare cover

    You must contact your National Health Care provider to apply via the National Health Services (NHS) or Ireland's Health Services.

    Important – the European Health Insurance Card:

    • is not an alternative to travel insurance. It does not cover any private healthcare or costs such as a return flight to your home country or lost/stolen property,
    • does not cover your costs if you are travelling for the express purpose of obtaining medical treatment,
    • does not guarantee free services. As each country’s healthcare system is different services that cost nothing at home might not be free in another country.
      Find out more. 

    Using EHIC from 1 January 2021:

    You’ll still be able to access healthcare using a UK-issued EHIC for visits that begin from 1 January 2021 if you’re a UK student studying in the EU before the end of 2020 until your course finishes.

  • Should I let you know if I return home early or will need to complete my mobility remotely?

    If you return early from your Erasmus+ placement, if you fail your year abroad, or if you breach the terms of your Erasmus+ Grant Agreement, it is likely that you will have to return some or all of your Erasmus+ grant.

    In any case, it is important that you let the Ulster Erasmus Team know as soon as possible of any changes in your situation which may affect your eligibility to receive a grant.

    Also, it is a condition for receiving your grant that you accept to return all the necessary Erasmus+ paperwork to Ulster during your Erasmus+ placement. If you do not, you should be aware that you will be considered ineligible to have received the grant and will be asked to return any money you have already been paid.

  • BREXIT - Is there anything I should be aware of in terms of my Erasmus+ placement and Brexit?

    It is important that you prepare accordingly if you are due to go abroad (or are already in-country) after the 31st December 2020 as this is the United Kingdom is due leave the European Union on this date.

    Please read further guidance on our Erasmus+ Brexit webpage.