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Travel and Expenses

The University recognises that travel plays a crucial role in helping it achieve its corporate goals as set out in 5&50. In facilitating staff travel the University also has a responsibility to ensure that:

  • The risks associated with business travel are minimised;
  • The associated environmental impacts of travel are reduced; and
  • The costs of travel and accommodation are fair and reasonable, staff outlay is minimised and expenses incurred reimbursed promptly.

With this in mind, the University has developed a Travel and Expenses policy document which staff are encouraged to read before undertaking travel or incurring expenses. We have also produced below some user-friendly guides which you should find useful.

Travel and Expenses Policy

Travelling on University Business

Guidance for travelling on University business. (Not applicable to car journeys.)

Travelling by Car

Guidance on claiming mileage expenses.


Guidance on entertaining visitors.

Mileage Allowance

Allowances for use of cars and motorbikes.

Subsistence Allowance

Allowances for overnight accommodation and food.