FAQs on access to and use of OneDrive.
How to access OneDrive
The recommended way to access OneDrive is by using the single sign-on procedure via Office 365. To access this, log into the university Portal with your student username (B-Code) and network password. Within the Portal click on the Email and OneDrive button which then allows you to move easily between your email and OneDrive.
Accessing OneDrive from within your student email
You can access OneDrive from the Apps link on the left hand side of the ribbon at the top of the email main screen (example shown below).
How to use Office Web Apps
You can create Office Web App documents within OneDrive by clicking on the new document link. You then have the option to create whatever type of document you need.
More information is available from the:
- Digital Services OneDrive webpage
- Microsoft's Getting started with Office Web Apps in Office 365 web page
The following websites have detailed instructions on using specific Office Web Apps:
There is also a guide on accessibility features within Office Web Apps.
Office Web Apps Vs Microsoft Office
Office 365 which includes Office Web Apps is a cloud-based product that enables you to access your work from anywhere as long as you are connected to the internet. Office Web Apps differs a little from the MS Office desktop version in terms of the tasks that can be performed as well as the way in which it functions.
The desktop MS Office, e.g. the version accessed from the student IT laboratory workstations has the full suite of Excel, Word and PowerPoint functions. Office Web Apps has an online mini suite of Excel, Word and PowerPoint and it may not be possible to carry out some advanced functions such as, perform word count or 'find' and 'replace' tasks in Word. Excel in the Office Web Apps version cannot run charts or macros.
The Microsoft links below outline some functionality differences for the common Office Web Apps compared to the full Office Suite.
To overcome the challenges mentioned above, it is possible for you to open documents stored in the cloud, e.g. OneDrive using the desktop version of Microsoft Office.
These documents can then be saved back to OneDrive.