Brexit Q&As for Staff
Common questions answered on the implications of Brexit for staff.
If you are unable to find a response below, have any further queries or wish to communicate to us about Brexit and how Ulster University can better support you, please email firstname.lastname@example.org.
Please note that the answers below will be updated on a regular basis and a number of queries are currently in the process of being researched and will be added once confirmation received.
The UK left the EU on Friday 31 January 2020; for the next 11 months the UK and EU will enter a negotiations period with the aim of agreeing a deal. During the current period the potential implications of Brexit on the University remains, and the continued lack of clarity will be of concern to staff and students.
Will Ulster University continue to employ EU national staff?
Yes. EU staff make a vital contribution to Ulster University’s world class teaching and research excellence across our campuses and communities. Our strong talent base from across the EU enables us to remain a global-leading University providing excellent research, education and innovation.
I am an EU citizen living in the UK, what will my immigration status be after the UK leaves the EU?
Guidance issued by the Home Office, sets out that if the UK leaves the EU without a deal, freedom of movement will end on exit day or shortly thereafter (subject to parliamentary approval).
EU nationals who already live in the UK or are resident in the UK prior to date that the UK leaves the EU the will be able to apply for ‘settled or pre-settled status’. This will enable them to live, work and study in the UK for as long as they like. The settlement scheme will open fully on 30th March 2019 and close on 30th June 2021 or on the 31st December 2020 if the UK leaves the EU without a deal.
Following reports in the media in early August, that the newly appointed Prime Minister, Boris Johnston had stated that freedom of movement would cease on 31st October 2019 (Brexit day), the UK's Home Office responded to clarify that this would not be the case.
On 19 August 2019; the UK Home Office issued a factsheet with reassurance that despite media reports to the contrary, all EU citizens and their family members in the UK still have until at least 31 December 2020 to apply to the EU Settlement Scheme, even in the event of a no-deal Brexit. Furthermore if someone who is eligible for status is not in the UK when we leave the EU, they will still be free to enter the UK as they are now.
Those who have not yet applied to the EU Settlement Scheme by Brexit Day will still have the same entitlements to work, benefits and services. Those rights will not change. EU citizens will continue to be able to prove their rights to access these benefits and services in the same way as they do now.
A requirement of the Settlement/Pre-Settlement Application Scheme is that applicants must use the EU Exit: ID Document Check app for mobile phones to confirm their identity. If you do not have access to a compatible mobile phone, you have the option to either post away your passport or identification documents or have them scanned to be processed at a local centre. There is one centre in Northern Ireland located in Belfast.
UKVI Premium Service Centre
Law Society House
90-106 Victoria Street,
Email email@example.com to book an appointment to have your documentation scanned at Belfast UKVI Premium Service Centre.
EU Settlement Scheme: Applicant Information has stated that EU citizens applying to the Scheme from 30 March 2019, will be able to send their passport or other identity documents by post if they do not wish to or cannot use the EU Exit ID Document Check App.
The following link provides a list of documentation which the UK Government will accept as proof of UK residence. https://www.gov.uk/guidance/eu-settlement-scheme-evidence-of-uk-residence
As from 21st October 2019, The ‘ID Document Check’ beta app is now available for iPhone 8 and newer models as well as Android Mobile Phones. The app will be available on the iPhone 7 and 7 Plus shortly following an upcoming iOS software update. The UK Government's Home Office has issued guidance on installing and using the app, including video and photograph guides.
Applying from outside of the UK
The Gov.UK issued guidance also states that from 9 April 2019, EU citizens and certain family members will be able to apply to the Scheme from outside the UK, free of charge and based on their previous residence in the UK, without needing to travel here to make an online application. For details on this and further updates: Gov.UK - EU Settlement Scheme: Applying from Outside of the UK
It is advisable that for updates concerning the scheme, including detailed information on how to apply once it is fully live, will be posted here.
On 30th March 2019, the UK Government updated information on Assisted Digital support to use the EU Settlement Scheme online application form if you’re in the UK and do not have the appropriate access, skills or confidence to complete the form. This includes details of the locations and home visits for the Assisted Digital Support Service.
In January 2019, the UK Prime Minister announced that settled status will be free for all applicants once the application scheme is fully opened on 30 March 2019. The Home Office have also now confirmed that those who have paid an application fee during the test phases will receive a refund after 30 March 2019. If you are due a refund you do not need to do anything, the Home Office will automatically refund the fee to the card that was used to pay it. An email will be sent to the contact address provided in the application, confirming when the refund has been processed.
EU citizens who have been in the UK for fewer than five years by the date that the UK leaves the EU can apply for pre-settled status until they reach the five-year residency requirement. Those EU nationals with permanent residence will be able to convert their permanent residence status into the new settled status free of charge, subject only to verification of identity, a criminality and security check and proof of ongoing residence.
According to UK Government Guidance, Irish citizens will continue to have the right to enter and live in the UK. If there is no deal, these rights will continue under domestic Common Travel Area arrangements.
Even though you do not need to apply for settled status yourself, if you have family members from outside of the UK and Ireland they will need to apply.
The Irish Department of Foreign Affairs and Trade have also issued Guidance for those living in the Republic of Ireland.
Proof of settlement status
You will be told in your decision letter if you can apply for the decision on your application under the EU Settlement Scheme to be reviewed. This is called an administrative review. Updated details are on the Gov.UK website pages.
I am an EU passport holder who will be moving to the UK after the date in which the UK officially leaves the EU what will my immigration status be?
According to UK Government Guidance, EU nationals who enter the UK on or after exit day will be given immigration permission to enter the UK and stay for up to three months. EU nationals wishing to stay for longer than three months will need to apply to the Home Office for further leave (permission) to remain within the three month-period.
Leave to remain will be granted for 36 months and will include permission to work and study. EU nationals wishing to stay longer-term will need to apply in due course under the future border and immigration system arrangements as stated in the Guidance on the UK Government’s future skills-based immigration system
There will be transitional arrangements in place until 31st December 2020 before the UK will be implementing the new skills-based immigration system
Advice on immigration in the case of the UK leaving the EU with no deal was issued jointly by the Home Office and UK Visas and Immigration on 29th January 2020.
Universities UK (UUK), of which Ulster University is a member, is calling on the UK Government to use the upcoming Immigration Bill to ensure that future academic staff and student mobility is not impeded by unnecessary bureaucracy regardless of the immigration status of EU/EEA nationals after the UK has left the EU.
I often have to drive between Northern Ireland and the Republic of Ireland, will I have to make any alternative arrangements before travelling?
UK Government Guidance entitled 'Driving in the EU After Brexit' published in August 2019, states that drivers with a UK licence are required to display a GB sticker on their rear of their vehicle. It specifies that this includes NI registered drivers who are travelling over the Irish Border to the Republic of Ireland.
Ireland's newspaper, The Journal, subsequently has produced a factchecker on the requirement of GB stickers for travelling in the Republic of Ireland if you are an NI driver: https://www.thejournal.ie/factcheck-brexit-gb-stickers-ireland-4793337-Sep2019/
Green Cards and IDPs
For UK driving licence holders; the Association of British Insurers (ABI) issued guidance (published on 17th January 2019), that if you live in Northern Ireland and drive to the Republic of Ireland or plan to drive your vehicle to mainland Europe after a no-deal Brexit you will need to obtain a Green Card to prove that you are insured. This can be acquired by contacting your insurer prior to travel.
Both businesses and individuals are recommended to obtain the Green Card at least one month before intending to travel (after exit day). Some motor insurance companies have automatically sent this out to their clients.
The Green Card is an additional document to your UK driving license which will be also be required during travel.
For Republic of Ireland driving licence holders, the Motor Insurers Bureau of Ireland has issued guidance on Green Cards in the case of a no deal Brexit.
On 13th March 2019, RTE News reported that the Taoiseach, Leo Varadkar, told the Dáil that there will be a grace period for drivers crossing the Northern Ireland/Republic of Ireland border without a Green Card in the event of a no-deal Brexit. However, there is as yet no legislation or policy announcement to formalise this as yet.
If you are driving for work in the Republic of Ireland, you will require a valid Green Card in order to ensure mileage claims can be processed.
What arrangements will I have to make before driving in other EU countries (except Republic of Ireland) if I have a UK driving licence?
In August 2019, the UK Government Guidance was updated on Driving in the EU after Brexit.
The August 2019 update includes the requirement that all drivers with a UK licence are required to display a GB sticker on their rear
states that drivers with a UK licence are required to display a GB sticker on their rear of their vehicle. It specifies that this includes NI registered drivers who are travelling over the Irish Border to the Republic of Ireland.
In the event of no deal being agreed, UK drivers who are taking their car to, or driving in EU countries (except for the Republic of Ireland), may require additional documentation alongside their UK driving license. Click below for guidance on International Driving Permits (IDPs).
UK driving licence holders now need a 1969 IDP to drive in Albania, Armenia, Azerbaijan, Bahamas, Bahrain, Belarus, Bosnia and Herzegovina, Brazil, Cape Verde, Central African Republic, Cote d’Ivoire, Cuba, Democratic Republic of Congo, Eswatini, French Polynesia, Georgia, Guyana, Iran, Iraq, Israel, Kazakhstan, Kenya, Kuwait, Kyrgyzstan, Liberia, Moldova, Monaco, Mongolia, Montenegro, Morocco, Niger, North Macedonia, Pakistan, Peru, Philippines, Qatar, Russian Federation, San Marino, Saudi Arabia, Senegal, Serbia, Seychelles, South Africa, Tajikistan, Tunisia, Turkey, Turkmenistan, Ukraine, United Arab Emirates, Uruguay, Uzbekistan, Vietnam, Zimbabwe.
UK Government: International Driving Permits for UK drivers from 28 March 2019 for updates.
On University business, I travel by air to or through EU countries, how will I go about making and confirming travel arrangements for these trips?
Ulster University has long-standing arrangements for international (third county) travel to the EU in place. Post-Brexit; these will be the arrangements that UK travellers will travel under.
The University uses a provider service for travel arrangements. Ongoing procurement of this service will be subject to fitness for a future post-Brexit context and business needs.
**Universities UK (UUK) advise to try to avoid travel for a few days before and after the date that the UK leaves the EU in case of confusion or delays at airports**
In the event of an emergency while travelling during the period of exit day please contact the University's travel providers on +44 (0)20 7843 9602 where you will be put in touch with a Key Travel consultant.
As a UK passport holder, where can I find further information on travelling to EU countries the date the UK leaves the EU, if there is no deal?
The UK Government’s current guidance on travelling under UK passports to EU countries is that UK nationals will need a minimum of six months remaining on their existing passport prior to travelling to Europe. A passport checking service has been provided on the gov.uk website.
The UK Government has also issued specific guidance for UK passport holders wishing to travel after exit day in the event of a no deal, as new rules will apply depending on the country that you are visiting. There is also additional guidance to cover travel to the EU by land, sea or rail.
- Passport rules for travel to Europe after Brexit
- UK nationals travelling to the EU: Essential Information – Published 30 January 2019
The University uses a provider service for travel arrangements. Ongoing procurement of this service will be subject to fitness for a future post-Brexit context and business needs.
What is the status of Erasmus+ ?
Ulster University values and is committed to student mobility to Europe and to continued co-operation with European partners and with partners from across the world.
There are ongoing updates to the Erasmus+ programme. We are closely monitoring the situation and will continue to provide further updates as soon as more information becomes available in the Brexit section of our Global Engagement webpage on Erasmus.
Ulster University would also encourage students to visit our Go Global webpage, which offers a range of study abroad programmes that offer a flexible range of options and destinations to enhance your study.
Update February 2020
The Withdrawal Agreement was ratified on 31 January 2020 meaning that UK has now agreed a deal and left the EU. The UK and the EU will now enter a transitional phase until 31 December 2020.
Under the Withdrawal Agreement the UK will continue to participate fully in the current Erasmus+ programme. This means that Ulster University's current Erasmus+ programme will continue to receive funding for the full duration of the project. Students will be eligible to apply for funding for work and study placements lasting until 31 May 2021. Students currently taking part in a 2019/20 Erasmus+ placement will continue to be funded as normal.
Any Erasmus+ projects in the UK or with the UK funded under the Erasmus+ 2020 call or earlier will continue to be funded by the European Commission as normal, even if activity takes place after 31st December 2020, and will run for the full duration of their grant agreements.
Be mindful, however (particularly for Erasmus+ work placements), that there is currently no clarity on the future UK-EU immigration system, and therefore, although all activities will be eligible for funding post-December 2020, some activities may be restricted. Negotiations on the future immigration system will most likely be forthcoming as one of the principle areas of discussion once the Withdrawal Agreement Bill is passed into UK law.
Is there a contact email address for any further queries relating to Brexit and its impact on employment at Ulster University?
Yes, enquiries can be sent to firstname.lastname@example.org
I have experienced problems obtaining settled status/pre-settled status - is there specialist legal advice on my immigration status available?
Yes. In the first instance, please direct any enquiries to Office of University Secretary who will discuss your concerns with you and explore the next steps available to you.
Is there support available for Ulster University staff feeling anxious during this period of uncertainty?
If you are feeling anxious access the staff counselling services as they may be able to provide some additional support.
The Inspire service is available to all Ulster University staff 24/7 for confidential and immediate support on 0808 800 0002. Inspire also provide other useful resources that are immediately available to staff via their website at inspirewellbeing.org/workplaces.
Details on further support resources for Ulster University staff is also available at https://www.ulster.ac.uk/mindyourmood/staff-resources
As an EU/EEA national, I currently use a non-UK issued driving licence, how will this be effected by Brexit?
If you have a non-UK licence, how you can drive in the UK will not change after Brexit, according to UK Government Guidance updated in September 2019.
If you are considering changing your current driving licence to a Northern Ireland driving licence, please visit the NIDirect webpage for further information on how to go about this.
Please note that there has been an increase in unofficial websites offering online driver licensing. You cannot apply for a Northern Ireland driving licence online.
I am an EU national applying for Settled or Pre-Settled Status, however I have travelled home and have plans to go on holiday post-Brexit, what impact will this have on my application?
This will depend on the duration of your stay.
To be eligible for settled status, UK Government's Guidance outlines that this requires that you lived in the UK for at least six months in any 12 month period for five consecutive years prior to exit day. You’ll need to provide proof of this when you apply. If you have not lived in the UK for five consecutive years you may still be eligible for pre-settled status.
Will collaborative teaching and staff/student exchange programmes with EU universities continue after Brexit?
Collaboration across world-class research, innovation and teaching makes an impact on organisations, local economies and student and staff opportunity. In the context of Brexit, these links remain vital, fostering a dynamic exchange of talent and ideas through staff and student mobility. Ulster University enjoys longstanding, mutually beneficial partnerships providing rich student exchanges, innovation or research partnerships.
Ulster University's Vice-Chancellor Professor Paddy Nixon is continually lobbying at the highest level on issues affecting the university, including the recruitment of EU staff and students, research and impact funding and student mobility opportunities and has written to over 300 of our EU partners directly on our desire to continue to build on these well-established and successful relationships.
We echo the calls across higher education for sufficient funding and the minimising of regulatory barriers post Brexit in order that we can sustain our existing links and seek new ways to work in partnership in the future for the benefit of students, our universities and wider society.
I am a member of staff travelling by air around the date that the UK will formally leave the EU, is there any guidance in relation to air carriers or border/security control?
In terms of airline carriers; the University's travel provider service has advised that they have no indication, at this stage, that there will be any disruption from carriers as, even if there is 'no deal' airlines have been provided with additional time to ensure they are EU ready.
However, there is no clarity on possible disruptions at borders or on security at airports, and our travel provider service is still awaiting advice. We will provide updates as they come through.
Will there be access to healthcare for EU nationals living in the UK following Brexit?
In March 2019, the UK Government issued guidance on healthcare for EU and EFTA nationals living in the UK.
In the event of no deal, the UK Government has confirmed it will protect the rights of EU Citizens living in the UK, lawfully, on exit day, and have specified that this includes entitlements to NHS Cover, which will ensure that can continue to use NHS services as have done so.
The UK Government has proposed to the EU and EFTA member states to maintain existing healthcare arrangements in a no deal scenario until December 2020.
For EU nationals considering moving to the UK after it leaves the EU in a no deal situation, it is advised that details of healthcare cover be checked beforehand with respective healthcare insurance authorities on what has been agreed.
For further information, visit Gov.UK: Overseas visitor charging: Guidance for NHS service providers on updates to regulations.
Where can I find advice for UK travellers on healthcare cover in the event of a no deal Brexit?
In September 2019; UK Government Guidance on how healthcare might change for UK residents after Brexit when visiting the EU, Norway, Iceland, Liehtenstein and Switzerland was updated, and advises;
- get travel insurance to cover the duration of your trip
- speak to your doctor and insurance provider before you travel if you have a pre-existing health condition
The Department of Health and Social Care has also issued guidance entitled: Healthcare advice for UK Travellers in the event of a no-deal EU Exit.
The Department's Guidance states that all UK nationals planning to reside in, work or study in EU or EFTA states are strongly advised to check country-specific guidance that has been issued on Gov.UK (https://www.gov.uk/foreign-travel-advice). and NHS.UK (https://www.nhs.uk/using-the-nhs/healthcare-abroad/healthcare-when-travelling-abroad/) about healthcare arrangements if the UK leaves the EU without a deal.
What is the position for frontier workers following Brexit?
See below the Home Office's response to Lady Sylvia Harmon MP's written parliamentary question (240975):
To ask the Secretary of State for the Home Department, what steps he is taking to protect the rights of frontier workers who are citizens of EU countries but who are not Irish or UK citizens, who live in Ireland but travel to work in Northern Ireland each day; and if he will publish guidance on their rights in the event the UK leaves the EU (a) with a deal and (b) without a deal. (240975)
Whether the UK leaves the EU with or without a deal, the UK has committed to protect the position of EEA citizens (including Swiss citizens) who, at the specified date, work in the UK but live in another country (‘frontier workers’). This includes EEA citizens who live in Ireland and work in Northern Ireland.
The draft Withdrawal Agreement with the EU protects the rights of those who are frontier workers at the end of the implementation period, for as long as they continue to be frontier workers in the host state. After the end of the implementation period, they will be subject to a requirement to obtain a document to evidence their right to enter and work in the UK as a frontier worker, in line with Article 26 of the draft Withdrawal Agreement.
If the UK leaves the EU without a deal, we will protect the position of those who are frontier workers at exit date. Until free movement is ended by the Immigration and Social Security Co-ordination (EU Withdrawal) Bill, they will be able to enter the UK as now. Once free movement ends, they will be able to obtain a separate UK immigration status which will allow them to continue frontier working in the UK after exit.
Further information about how frontier workers can apply for a frontier worker document in a deal scenario, or for frontier worker status in a no-deal scenario, will be published in due course.
In either a deal or no-deal scenario, frontier workers may be resident in the UK for sufficient periods during their work here to be eligible to apply to the EU Settlement Scheme if they wish to do so. However, they are not required to do so, as they will be able to apply for a frontier worker document or status if they wish to continue working in the UK but living in another country
How will leaving the EU affect mobile phone roaming in EU and EEA Countries following Brexit?
On 9th April 2019, the UK Government issued guidance on how businesses and consumers would be affected by changes to mobile roaming charges for when the UK leaves the EU.
The Guidance advises that in the case of a deal being agreed; surcharge-free roaming would continue to be guaranteed during the Implementation Period. Following the Implementation Period the arrangements for roaming, including surcharges, would depend on the outcome of the negotiations on the Future Economic Partnership.
If the UK leaves the EU with no deal; the costs that EU mobile operators would be able to charge UK operators for providing roaming services would no longer be regulated after exit day. This would mean that surcharge-free roaming when you travel to the EU could no longer be guaranteed. This would include employees of UK companies travelling in the EU for business.
As an Irish Passport Holder, where can I find out further information?
The Irish Government has published guidance online for Irish citizens living in Northern Ireland on a range of issues including access to healthcare, cross-border travel and rights which can be accessed at the following link: https://www.gov.ie/en/publication/060fdf-northern-ireland/
A UK exit from the EU does not change anything regarding entitlement to Irish citizenship. Further information is available on the Irish Government's Department of Foreign Affairs' website at https://www.dfa.ie/passports-citizenship/citizenship/