Staff/Student Consultative Committees
Please also see Information from the Students' Union:
UUSU coure representative information (including details on registration)
Further information on representative training and support offered by the Students' Union, along with the “find your rep” tool, can be found at: http://uusu.org/course-reps
Student feedback and representation takes many forms within Ulster University varying from formal questionnaires at institutional level, to informal discussions with advisers of studies or module tutors. The students themselves play a vital role in these processes and procedures and their participation is fundamental to the success of these feedback and representation mechanisms.
Staff/Student Consultative Committees
Key amongst these feedback and representation processes are Staff/Student Consultative Committees (SSCCs). They allow students to give feedback about programmes at the level at which they are being taught, encourage the quick resolution of problems and give students a sense of involvement with the management of their programme. There is however considerable variation across the institution in terms of the organisation and operation of SSCCs. Many of the issues relating to effective SSCCs focus on the role of the student representative, the value placed on them by all members of University staff, student engagement with the SSCC process and, in turn, their representation of and recognition by their peers.
A Staff/Student Consultative Committee (SSCC) is a meeting between students and staff to discuss student issues, provide potentially quick resolutions to problems and present clear opportunities for enhancement that have a direct impact on the experience of current students.
Consultation with students is required for any proposal to amend their course during its period of approval.
Existing Good Practice
There is also however evidence of very good practice in relation to SSCCs and student representation across the University. This leaflet seeks to disseminate and share this good practice and aims to highlight the role of the student representatives and the operation of SSCCs.
Current Advice and Guidance
Current guidance for the operation of SSCCs for full-time, part-time and distance learning programmes can be found in the Programme Approval, Management and Review Handbook(http://www.ulster.ac.uk/academicoffice/Documents&Forms.htm).
In summary the guidance states:
“For full-time provision, the University requires either the establishment of a staff/student consultative committee or student representation on the course committee (with at least two students per year group); the use of both is recognised as best practice. Such committees meet at least once per semester and are expected to include substantive items relating to teaching and learning on their agenda.
For part-time courses (both postgraduate and undergraduate) where formal committees are less practicable, programme/subject committees should instead develop an appropriate method of staff/student consultation for this cohort of students eg email circulation, WebCT discussion boards, meetings with students, outcomes of discussion with advisers of studies or module tutors. A summary of issues raised must be formally minuted at programme/subject committee meetings and appropriate feedback provided to students. These processes are also requirements for e-learning/distance learning provision.”
Good Practice Guidelines
To further enhance the student rep role and increase the effectiveness of SSCCs within your programme some or all of the following examples of good practice could be initiated.
Promoting Student Engagement
Supporting the Student Reps
Timing and Constitution of Meetings
Support from the Students' Union
Within the Students' Union there is a new Student Representation Co-ordinator whose role, in conjunction with UUSU, is to:
This information is available as a leaflet which may be downloaded in pdf format here.