Leave of absence and withdrawal from a course

Deregistration is the term given to a break in study either via Leave of Absence or the Complete Withdrawal from a programme of study.

Deregistration can only take place via Self Service Banner if you have already registered as a new or returning student. If you have not registered for the current year and wish to withdraw or take a leave of absence, simply fill in a Leave of Absence or Withdrawal form in consultation with your Course Director.

If you feel you would like to deregister due to difficulties you are having with your studies or University life in general or if you need to deregister for any other reason you should initially speak to your Course Director or to Student Support .

Important steps to follow to complete Deregistration:

  1. Complete the Deregistration Form on Self Service Banner
  2. Seek advice from your Course Director and understand Financial Implications
  3. Complete a Leave of Absence or Withdrawal Form with your Course Director

The Deregistration Policy gives step by step guidance on how to complete this process can be found on the portal: http://www.ulster.ac.uk/academicservices/student/

If you are living in University accommodation, you must inform the Ulster University Residential Services of your intention to deregister.

Financial Implications regarding Deregistration

Deregistering from a programme of study may have financial implications to include payback of maintenance grant.

Please ensure you understand the tuition fee liability dates and if applicable explore financial implications with your funding body.

Fee liability dates throughout the academic year for all categories of students are detailed on University’s Tuition Fees Refund Policy which can be found at http://www.ulster.ac.uk/finance/fees.

Full-Time Home/EU Undergraduate/PGCE/Postgraduate Taught/MPhil and MRes

If you are a Full-Time Home/EU Undergraduate/PGCE/Postgraduate Taught/MPhil and MRes student and you decide to withdraw or go on leave of absence in academic year 2017/18, the amount of tuition fees that you will be liable for will vary depending on the date you deregister.

Deregistration Dates Fee Liability*
From first day of term until 7 January 2018 25% of the full annual fee*
From 8 January 2018 until 8 April 2018 50% of the full annual fee*
From 9 April 2018 100% of the full annual fee*

* The fee liability is in percentage terms of the full annual fee. The Full-Time Undergraduate/PGCE Home/EU (excluding GB) fee is £4,030 and for GB students is £9,000. The Postgraduate Taught annual fee varies depending on the programme that you have registered on, with the standard annual fee at £5,290. The MPhil/MRes programmes have an annual fee of £4,195.

Part-Time Home/EU Undergraduate/Postgraduate Taught/MPhil and MRes

Withdrawal Dates Fee Liability
From first day of term until 31 October 2018

25% of the full annual fee or

50% of the semester one fee whichever is the highest amount.

From 1 November 2017 until 7 January 2018

50% of the full annual fee or

100% of the semester one fee whichever is the highest amount.

From 8 January 2018 until 28 February 2018 75% of the full annual fee
From 1 March 2018 100% of the full annual fee

Overseas Full- Time and Part- Time 

Withdrawal Dates Fee Liability
From first day of term until 31 October 2018 Nil
From 1 November 2017 until 28 February 2018 100% of semester one fees
From 1 March 2018 100% of the full annual fee

Please note that Overseas Distance Learning students will be required to pay a non refundable deposit equal to 20% of their tuition fees at registration. Overseas Distance Learning students with an intake year of 2017/18 who withdraw within 14 calendar days of completing registration, will have tuition fees paid for in that academic year refunded.

Further information regarding the University’s Tuition Fees Liability Policy can be found at http://www.ulster.ac.uk/finance/fees

All tuition fee queries should be directed to the Fees Office. Contact details are noted below: Telephone: +44 (0)28 7012 4252
E-mail:  fees@ulster.ac.uk