Pre-enrolment Checklist

New students only.

All new students are required to Register on the campus where their programme is taught.

You will require the following documentation:

  • The completed enrolment form, stamped by the Faculty;
  • Payment for fees (where appropriate); or acceptable evidence that fees will be paid by an education authority or sponsor;
  • The required number of passport size colour photographs;
  • Your birth certificate, passport or driving licence; and
  • Documentary evidence (original copies and not photocopies) of all examinations taken from GCSE level (or equivalent) onwards. (If you have been accepted through the UCAS admissions system on the basis of GCE ‘A’ levels this documentation does not need to be provided).

Normally if you are enrolling on a postgraduate course, you will only be required to produce evidence relating to your primary degree (unless otherwise specifically requested by the University).

Induction Meetings

Full-time students (except Research and fully online students) are expected to attend their campus induction meeting. These will take place on each of the following campuses and you will be advised of your course induction details by a member of Faculty staff:

  • Belfast
  • Coleraine
  • Jordanstown
  • Magee

Part-time students and research students (both full-time and part-time) will be informed by their Faculty or by the Research Office of the dates, time and location of induction meetings.

Completion of Enrolment Form

Some details may have been completed before you receive the form.  Please check that the pre-printed details are correct and make any necessary amendments.

Personal Information

Surname and forename details should be printed in full exactly as they appear on your birth certificate and/or passport/driving licence. These names will be used for your graduation parchment on successful completion of your course and subsequent award.

Please state your full term-time address.  If you do not know your term-time address at the time of registration please complete your term address once known on your portal and notify your Faculty Office of your address as soon as it is known. If you are an overseas students, you must provide a term-time address for the purposes of correspondence.

Programme Information

Please check the full title of your programme and your campus location to ensure they are correct.

In addition to enrolling on a specific programme, you will also enrol on modules:

  1. Full-time undergraduate students normally take modules totalling 120 credit points each year. Commonly there are three 20 point modules in the Autumn and three in the Spring Semester, but modules may have any value in multiples of five points and may be spread across two semesters.
  2. The number of modules for postgraduate and part-time students varies according to the course being undertaken.
  3. Where modules are compulsory these are pre-printed on the front of your enrolment form.  Optional modules for the full academic year must be selected by you in consultation with your Course/Subject Director or Studies Adviser at the enrolment sessions held at the start of the academic year. Optional modules are recorded below the compulsory modules and can be continued on the back of the enrolment form. You should keep a record of those modules for which you have enrolled.
  4. You are permitted after enrolment to change optional modules provided you complete a module amendment form, obtain a signature from your Course/Subject Director or Studies Adviser to indicate approval and submit the form to a Registry Office to make the approved changes not later than the end of the second week of Semester one (for Semester one modules) and within the first two weeks in Semester two (for Semester two modules).

You should not sign your enrolment form until the time of enrolment when you will be asked to do so in the presence of the Enrolment Officer.

The signing of the enrolment form also includes the following declaration:

“I undertake as a student of the University to comply with the Charter, Statutes, Ordinances, Regulations and Rules of the University as are from time to time in force.”

“I consent to the University processing information about me, including my Student ID Photograph, for administrative purposes, but only insofar as it is permitted to do so within the constraints imposed by the Data Protection Act 1998.  In particular, I understand that the University may continue to use this information after I cease to be a student of the University. The information which I have provided is complete and accurate.”

Once you have checked and amended the details on your pre-printed enrolment form, meet with your Course Director/Studies Adviser and meet with the Faculty administrative staff you will then proceed to the library to complete online enrolment.

Photographs

You will need one passport-size colour photograph for the Faculty Office at enrolment. You should write your name and address on the back of this photograph.

In addition you may wish to bring additional photographs for the following purposes:

  • Residential Accommodation on campus – three
  • Chaplains – three
  • Students’ Union – one