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Introduction | ||||||
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Finance Department Structure | ||||||
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Financial Management | ||||||
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Management Accounting | ||||||
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Finance Development Section | ||||||
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Procurement Office | ||||||
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Information Development | ||||||
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Strategic Development | ||||||
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e5 Finance System | ||||||
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On-line Prior Approval System
Prior approval online for staff
University of Ulster Portal - logon page the Prior approval System is accessed via the Staff Services tab
To log on your username = your staff number preceded by e, your password initially is your National Insurance Number it is important you create a new password only you know using the change password menu option. Database = finlive
User guide [pdf]
To speed up the processing of completed claims the Expenses Policy and Procedures should be adhered to. Special notice should be taken of the regulations regarding the need for obtaining quotes from travel agents when the cost of travel exceeds £200 if the University's appointed agent is not used.
Insurance: The University has an insurance policy that covers all members of staff travelling on University business.
Employees should be aware that anyone who has been paid an advance must submit a completed expenses form to his/her supervising officer within two weeks of the completion date of the business trip in order to clear the advance and facilitate the payment of future advances. By applying for an advance the claimant agrees that the University may recover un-cleared advances from any monies owed by the University to the member of staff via the weekly/monthly payroll. By accepting this advance you agree to this deduction.
Where an advance is required Item Codes [pdf] beginning with A should be selected.
Summary Guide to Making Travel Arrangements