PROGRAMME REVISION
Revisions to programmes of study are processed by the Academic Office, following Faculty approval. The following procedures apply.
Where it is proposed to revise structure, content or regulations, and where these revisions do not have substantial implications for resources or the overall curriculum, details are submitted to the Faculty for consideration and approval. Form CA3 is used. Faculty procedures for consideration of revisions should include scrutiny by the Faculty teaching and learning committee or appropriate sub-committee.
The form is forwarded to the Academic Office following approval. CASC is informed of the Faculty's approval. Copies are sent as appropriate to Information Services, Physical Resources, the Module Office and Student Marketing. The revisions are filed in the course file held by the Academic Office.
Proposed changes to title, and aims and objectives require consideration by CASC before final approval is given. Departures from University regulations are considered by the Teaching and Learning Committee. Revisions to title, location, mode of attendance, or those which have implications for central resources, eg additional specialist accommodation, are considered by Academic Planning Sub-Committee. Proposals to offer courses by e-learning are received by APSC. If a Faculty proposes to deliver an existing course or part of a course, in a [fully] online capacity, or to make significant changes to content or structure of existing fully online modules, the Faculty must engage with the Institute of Lifelong Learning and the CA3 form must be accompanied by a completed e-Learning Resource Agreement. The form can be downloaded from www.ulster.ac.uk/lll/forms/elearning_resource_agreement.pdf. No online modules are permitted at Year1 in full-time campus-based courses as this usually requires significant support for learning technologists and other staff.
These deadlines are set for the efficient implementation of changes. CA3 forms should be submitted to the Academic Office by 31 March for implementation in the following academic year. CA3 forms are accepted after that date in the following circumstances:
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changes to the coursework/examination weighting or to the content of a module, which have been recommended by the external examiner, provided that the CA3 form is received not later than one month prior to the start of the semester for Semester 1 and Semester 2 modules, or by 14 June for Semester 3 modules;
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proposals for new modules which arise as a consequence of the long term illness or departure of an existing member of staff or of the appointment of a new member of staff, or in response to a request from an external organisation, provided that the CA3 form is received by 30 June for Semester 1 modules, by 31 October for Semester 2 modules, and by 30 April for Semester 3 modules.
The section of the CA3 form entitled "rationale for changes" should be used to record the reason for the late submission.
CA3 forms submitted later may not be fully accommodated before the start of the module. Faculties may set earlier deadlines to take account of their internal procedures.
Where the revisions are so substantial that the course should be evaluated as if it were a new proposal, or where a new course or Honours subject strand derives substantially from existing provision, a Form CA1 or Form CA2 is submitted.
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