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Tel: 028 7012 4520
Email: academicoffice@ulster.ac.uk


Revisions to programmes of study are processed by the Academic Office, following Faculty approval.  The following procedures apply.


Where it is proposed to revise structure, content or regulations, and where these revisions do not have substantial implications for resources or the overall curriculum, details are submitted to the Faculty for consideration and approval.  Form CA3 (CMS) (for internal provision) or CA3 (for external provision) is used.  Faculty procedures for consideration of revisions should include appropriate scrutiny at faculty level, under the auspices of the Faculty learning and teaching committee.  


The CA3 form  is forwarded to the Academic Office following approval.  The Academic Standards and Quality Enhancement Committee (ASQEC) is informed of the Faculty's approval as well as the Module Office, the Library and Physical Resources (Timetabling) as appropriate.  Revisions to internal courses are authorised in the Curriculum Management System. The revisions for partner institutions are filed in the course file held by the Academic Office.    


Departures from University regulations are considered by the Academic Standards and Quality Enhancement Committee.  Revisions to title, location, mode of attendance  require consideration by the Academic Planning Advisory Group (APAG) before final approval. 


Proposals to offer courses by e-learning are reviewed by APAG.  If a Faculty proposes to deliver an existing course or part of a course in a fully online capacity, or to make significant changes to content or structure of existing fully online modules, the Faculty must engage with Access, Digital and Distributed Learning as this usually requires support from learning technologists and other staff.  The CA3 form must be accompanied by a completed Digital Learning Resource Agreement.  No online modules are permitted in Year 1 of full-time campus-based courses.  


Faculties are encouraged to submit CA3 forms by the following dates. 

         Semester 1 modules - 31 March (or 31 July for changes arising from recommendations of external examiners or retirement of staff);

         Semester 2 modules - 31 October;

         Semester 3 modules - 30 April.

 Later forms are accepted for the following:

  • changes arising from the unexpected illness of a member of staff - as necessary;

  • changes to coursework / examination weighting or to the content of a module, which have been recommended by the external examiner - not later than one month prior to the start of the semester for Semester 1 and Semester 2 modules, or by 14 June for Semester 3 modules;

  • introduction of credit-bearing modules within Certificate of Personal and Professional Development or Postgraduate Certificate of Professional Development frameworks.

The section of the CA3 form entitled "rationale for changes" should be used to record the reason for the late submission.


These deadlines are set for the efficient implementation of changes. CA3 forms submitted later will be processed in the order of receipt and may not be fully accommodated before the start of the module. Faculties may set earlier deadlines to take account of their internal procedures.


Where the revisions are so substantial that the course should be evaluated as if it were a new proposal, or where a new course or Honours subject strand derives substantially from existing provision, a Form CA1 (CMS) or Form CA2 is submitted.  


Updates to reading lists and changes to course/subject directors, module co-ordinators and other members of module teaching teams do not require CA3 forms and, for internal provision, can be changed directly in the CMS.  Staff changes may require internal school/faculty approval.

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